Temporary Operations and Events Coordinator, Third Coast Foundry

Temporary Operations and Events Coordinator, Third Coast Foundry The University of Chicago, United States about 4 hours ago

Location:

California City, CALIFORNIA

Job Type:

PartTime Department SING Polsky Administration - Biweekly 2 About the Department Third Coast Foundry is a new physical space in San Francisco for partner university-founded startups and teams traveling to the Bay Area. Designed to improve access to venture capital and networks on the West Coast without requiring startups to relocate, it provides opportunities for investors, alumni, and other partners to engage through meetings, events, and programming. At its core, Third Coast Foundry is a bridge between Midwest innovation and coastal capital. Originally established at Chicago Booth in 1998, the Polsky Center has provided over two decades of venture support for students interested in entrepreneurship and robust training for students interested in pursuing a career in venture capital and private equity. In 2016, with a generous gift from University trustee and Chicago Booth alum Michael Polsky, MBA '87, the Polsky Center's mission expanded to include an additional focus on supporting all University of Chicago faculty inventors in commercializing their discoveries. This effort was further accelerated in 2022 with the launch of Deep Tech Ventures, a new initiative offering a suite of sector-specific accelerators and investment opportunities dedicated to translating deep tech innovations into startups that bring lifesaving, world-changing science and technology to market. The Polsky Center also supports local South and West Side community entrepreneurs and small business owners as well as University of Chicago alumni around the globe. Today, the Polsky Center is a 60-person professional staff responsible for advancing all University of Chicago entrepreneurship and research commercialization innovation activities through the creation of new ventures and partnerships. By igniting a spirit of innovation and fostering connections that extend across the University, city, region and world, the Polsky Center enables more ideas to have a meaningful impact on society. Job Summary The Operations and Events Coordinator plays a key front-of-house role at the Third Coast Foundry, a San Francisco base-camp for the leading Midwest universities in the Bay Area. This role ensures the space is welcoming, well-run, and aligned with Third Coast Foundry policies and procedures. The Coordinator focuses on day-to-day user management, operations, scheduling, facilities, event coordination, and other administrative functions. This person ensures users understand and follow guidelines, supports smooth daily operations, and helps execute events in the space. This role provides confidential and high-level office and location support activities by acting as a lead and coordinating the work of others. Identifies, enhances, and applies specific processes and procedures to maximize the efficiencies of the University to which the support is being provided. May ensure the correct functioning of facilities, office and/or business support services. Responsibilities Serves as a welcoming presence for all visitors, partners, and users. Supports user and event scheduling and coordination. Checks in users, orients them to the space, and ensures adherence to guidelines and policies. Monitors use of the space and assists with conflict resolution over shared resources. Maintains a professional, inviting, and tidy environment at all times. Supports management of interns and assists with operational and facilities coordination. Oversees day-to-day functionality of the space, such as supplies, room readiness, and basic tech readiness checks. Serves as a point of contact with building management and security for facilities needs, including maintenance tickets, cleaning, and security issues. Identifies operational issues as they arise and escalates or troubleshoots as appropriate. Supports implementation of formal procedures and checklists, such as opening/closing, visitor protocols, safety basics, user guides, etc. Coordinates event logistics and planning with hosts to ensure smooth execution of events, meetings, receptions, partner gatherings, and other programming in the office suite or shared building amenity spaces. Supports set-up and takedown of furniture and equipment as needed for gatherings and events. Assists with additional event needs such as room set-up, basic A/V checks, signage, and directing event flow. Provides onsite event support including check-in, wayfinding, and troubleshooting. Assists in building and maintaining a preferred vendor list and tracking basic usage metrics (users, events, partner categories). Provides regular operations updates to university leadership or other Third Coast stakeholders. Provides confidential and high-level administrative support for a leader. Stays informed of activities relating to University programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader's office to University. May staff Board of Directors meetings. Relieves leaders of administrative responsibilities. Initiates correspondence and other written materials under own signature or for signature of the leader. Triages emails and telephone calls for action. Resolves routine and complex inquiries. May act as liaison to Board of Directors. Performs other related work as needed. Minimum Qualifications

Education:

Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Work Experience:

Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.

Certifications:

--- Preferred Qualifications

Education:

Associate's degree.

Experience:

1 to 3 years of relevant work experience. ground in event coordination, facility operations, higher education, university settings, customer service, or a similar professional field. ground working with venture ecosystem stakeholders, university students, faculty, or administrative teams is a plus. Prior experience in collaborative partnerships and supporting a variety of user needs. Preferred Competencies Strong knowledge of operations and event coordination, including in-person events. Introduce and integrate operational best practices across disciplines and activities. Proven ability to work effectively independently, as part of a team, and across organizational structures. Outstanding written and oral communication, organization, time management, and interpersonal skills. Strong project management, creative problem solving, and conflict resolution skills. Working Conditions Part-time position, up to 18 hours per week, typically two days per week. Temporary appointment, approximately 7-8 months. Some manual labor, including supporting event set-up and takedown of furniture and equipment as needed. Application Documents Resume/CV (required) When ing, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application. Job Family Administration & Management Role Impact Individual Contributor Scheduled Weekly Hours 18 Drug Test Required No Health Screen Required No Motor Vehicle Record Inquiry Required No Pay Rate Type Hourly ​ FLSA Status Non-Exempt ​ Pay Range $0.00 The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting. Benefits Eligible This position is not eligible for benefits. The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook . Posting Statement The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form. All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.