Job Summary As an Administrative Assistant, you'll keep daily office operations organized and moving forward. You'll welcome visitors, support clients and colleagues, manage schedules, and handle accurate records and correspondence.

Your impact:

By coordinating communication and administrative tasks, you help clients receive timely support and enable the team to focus on its work. Duties Greet visitors at the front desk, answer and route calls using multi-line phone systems, and provide professional phone etiquette and customer service. Manage calendars, appointments, and meeting logistics; support office management and personal assistant tasks as needed. Complete data entry, spreadsheets, filing, proofreading, and word processing using Microsoft Office and other productivity software. Respond to client questions, provide customer support, and maintain clear, courteous client communication. Assist with routine bookkeeping, including QuickBooks tasks, and keep office records organized and accurate. Help manage punchlists and warranties for home buyers. Qualifications Office experience, including administrative or clerical experience; front desk or customer service experience is valuable. Strong computer skills and computer literacy, with technical proficiency in Microsoft Office, spreadsheets, word processing, and data entry. Excellent organizational skills, time management, typing, proofreading, and phone communication skills. Ability to manage calendars, handle multiple priorities, and communicate professionally with clients and colleagues. QuickBooks, office management, personal assistant experience, and bilingual abilities are helpful; these are preferred, not required.

Pay:

$25.00 - $30.00 per hour

Benefits:

Flexible schedule

Work Location:

Hybrid remote in Wheeling, IL 60090