Administrative Assistant

Administrative Assistant San Jacinto College - 4.3 Pasadena, TX Job Details 12 hours ago Qualifications Computer literacy High school diploma or GED Full Job Description Administrative Assistant - Central Campus

PRIMARY FUNCTION

This position reports to the Director of Outreach and Recruitment. This position provides complex administrative support for the Office of Outreach and Recruitment.

Essential Job Functions:

Prepare, process, and maintain accepted student communications. Responsible for fulfilling requests for information by mail. Organize, submit, and maintain Banner budget transactions (transfers, requisitions, PO's). Compile, enter, submit, and maintain P-card expense reports for expenses incurred for recruiting. Oversee procurement budgetary units for purchasing general office supplies, catering, special events, and projects for department. Record and maintain accurate inventory for recruiting items, promotional giveaways, educational material, and loaner tracker. Collect, compile, and maintain department monthly report. Serve as point person to create, submit and maintain departmental work orders, maintenance, IT, and other service requests. Provide administrative support to the department and recruiting staff. Work cooperatively to achieve the College's annual goals and objectives. Utilize Outlook calendar for all department meetings, activities, events and personal attendance. Perform general office duties including answer phones, copying, filing, and bulk mail outs. Other duties as assigned.

Knowledge, Skills and Abilities:

Manage multiple priorities with limited supervision Team-oriented with the ability to work well with other staff and faculty members Possess personal computer literacy Organizational skills Facilitate timely, professional communication and problem resolution strategies Maintain processes and systems that improve the quality of customer and office support services Proficient with

Microsoft Office Suite Required Education:

High school graduate or equivalent.

Preferred Education:

Degree in education, human services, communications or related fields preferred.

Required Experience:

Two years of office clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.

Preferred Experience:

Experience including one or more years in higher education environment. Microsoft Office - Word, Excel, Outlook, & PowerPoint.

Customer Service Skills Required Licenses/Certifications:

Texas and/or other valid Driver's License and reliable transportation required. This position requires travel between San Jacinto College campus locations to assist with outreach and recruitment events and activities.

Note:

This position has opportunity for limited remote work arrangements with appropriate approvals and in accordance with the policies, procedures, and needs of the College.

Salary Grade:

103 Salary is based on the Board-approved salary schedule for the current fiscal year.

See Salary Schedule Requisition Number:

req6283

Posting Close Date:

5/19/2026