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Collabera

Administrative Assistant

Pay: $40–$42/hr

Posted: 1 week ago

Location: Palo Alto, CA (Hybrid)

Last Updated: 6 days ago

Hours: Full-Time

Expires: 10/7/2026

Career Insights for Office / Administrative Assistant (General)

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Based on California data

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What they do

An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.

$50,177 / year median in California

-12% projected decline

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Job Description

Detailed Job Description:

Client:

Education/University Job Title:

Administrative Assistant Location:

Palo Alto, CA 94305 (Hybrid)

Pay Range:

$40/hr. - $42/hr.

Duration:

6 Months (Extension/Conversion Based on performance) Responsibilities Plan, organize, and execute complex conferences, seminars, and departmental events. Coordinate with vendors and service providers for venue, catering, materials, and logistics. Oversee event budgets and ensure expenditures remain within approved limits. Manage production and distribution of event materials and communications. Draft, edit, and fact-check correspondence, presentations, reports, grants, and course materials. Create and maintain content for unit documents, reports, brochures, websites, and social media platforms. Assist with capital or special equipment requests and vendor selection. Maintain accurate financial documentation and compliance with applicable policies.

Required Qualifications:

Bachelor's degree or equivalent combination of education and experience. 4+ years of progressively responsible administrative experience. Experience supporting senior leadership. Demonstrated experience in budget management and financial reconciliation.

Benefits:

The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, and paid holidays annually - as applicable.