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Job Description
Job Summary We are looking for a highly motivated, organized, and driven Administrative Assistant to join our growing team. This is more than a traditional administrative role—we are seeking someone who can become a key part of our company and grow alongside us. The ideal candidate is proactive, resourceful, quick on their feet, and thrives in a fast-paced environment. They must be comfortable managing multiple priorities, communicating with customers and leads, supporting sales efforts, and helping keep daily operations running smoothly. Bilingual communication is essential, as this role requires daily interaction with both English- and Spanish-speaking customers, vendors, and team members. If you're someone who enjoys solving problems, staying organized, taking initiative, and contributing to a company's growth, we'd love to hear from you.
Responsibilities:
Answer incoming phone calls, emails, text messages, and online inquiries professionally and promptly. Respond to leads generated through advertisements, social media, website inquiries, and marketing campaigns. Schedule appointments, meetings, estimates, and maintain company calendars. Assist with customer follow-up and support sales activities. Manage CRM systems, update customer records, track leads, and maintain accurate data. Perform data entry, reporting, and administrative tasks using Microsoft Excel and other software platforms. Assist with bookkeeping functions, invoicing, expense tracking, and QuickBooks management. Coordinate office operations and help improve workflow efficiency. Prepare reports, spreadsheets, proposals, and other business documents. Maintain organized filing systems and company records. Support management with special projects and day-to-day business needs. Help create and maintain a professional, organized, and productive work environment. Run occasional business-related errands and assist with tasks outside the office when needed.
Requirements:
Bilingual (English and Spanish) required. Valid driver's license and reliable transportation. Previous experience in an administrative, office management, coordinator, executive assistant, or similar role. Sales experience strongly preferred. Proficiency in Microsoft Excel and Microsoft Office Suite. Experience using CRM platforms (Jobber, HubSpot, Salesforce, ServiceTitan, or similar). Experience using QuickBooks or similar accounting software. Strong computer skills and ability to quickly learn new software and systems. Exceptional organizational and time-management skills. Strong written and verbal communication abilities in both English and Spanish. Ability to multitask, prioritize effectively, and adapt quickly to changing situations. Strong problem-solving skills and the ability to think on your feet. Detail-oriented, dependable, and professional. Self-motivated with a positive attitude and strong work ethic. Ability to work independently while also being a team player.
What We're Looking For:
We're looking for someone with ambition, initiative, and a desire to build a long-term career. We want a team member who takes ownership of their responsibilities, stays one step ahead, and constantly looks for ways to improve processes and help the company grow. The ideal candidate is highly organized, comfortable working in a fast-paced environment, confident communicating with customers, and eager to contribute to the success of the business. We value people who are reliable, resourceful, hardworking, and willing to go the extra mile. This is an excellent opportunity for someone who wants more than just a job—we are looking for a future leader who wants to grow with our company and be rewarded as we continue to expand. Job Type Full-time Benefits Growth and advancement opportunities Professional development and training Performance-based bonuses available Schedule Monday to Saturday Some flexibility may be required based on business needs
