Job Summary We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team. This role offers an exciting opportunity to manage financial records while providing essential administrative support across our office operations. The ideal candidate will be proactive, highly organized, and possess excellent communication skills, ensuring smooth daily operations and accurate bookkeeping. This paid position is perfect for someone eager to contribute to a vibrant team environment and develop their professional skills. Duties Maintain accurate financial records using QuickBooks, including invoicing, expense tracking, and bank reconciliations Manage multi-line phone systems, answer inquiries promptly, and direct calls efficiently Provide front desk support by greeting visitors, handling mail, and managing office supplies Perform data entry tasks with high accuracy, including updating spreadsheets and maintaining client databases Assist with office management duties such as scheduling appointments, organizing files, and supporting daily administrative tasks Communicate effectively with clients and team members via phone and email to ensure excellent customer support Proofread documents for clarity and accuracy while maintaining professional correspondence standards Requirements Proven experience with QuickBooks accounting software and proficiency in Microsoft Office Suite (Word, Excel, Outlook) Strong organizational skills with the ability to multitask in a fast-paced environment Excellent computer literacy, including data entry, document processing, and spreadsheet management Previous clerical or administrative experience in an office setting is preferred Bilingual abilities are a plus to effectively communicate with diverse clients and team members Exceptional phone etiquette and customer service skills with experience managing multi-line phone systems Demonstrated time management skills with the ability to prioritize tasks efficiently Personal assistant or office management experience is advantageous but not required High level of accuracy in typing, proofreading, and data entry tasks Join us to be part of a dedicated team where your organizational talents and technical proficiency will help drive our success! This position offers a rewarding environment where your contributions make a real difference every day.

Pay:

$28.00 - $32.00 per hour Expected hours: 40.0 per week

Benefits:

Paid time off

Work Location:

Hybrid remote in Smithsburg, MD 21783