An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
About the Role We are looking for an organized, dependable, and proactive Administrative Assistant to support our day-to-day office operations. In this role, you will be the backbone of our daily workflow—handling client and employee intake, keeping our schedules on track, managing emails, assisting with basic payroll prep, and maintaining smooth office organization. If you enjoy keeping things running smoothly behind the scenes, paying attention to the small details, and working in a flexible, supportive environment, we'd love to talk with you!
Key Responsibilities Communication & Inbox Management:
Monitor, prioritize, and respond to incoming emails and phone inquiries in a professional, timely manner.
Intake Coordination:
Process incoming client and new employee intake paperwork, ensuring all details are accurate and filed correctly.
Scheduling:
Coordinate and manage daily calendars, client appointments, and staff shift schedules.
Outreach & Follow-Up:
Conduct routine check-ins with clients, team members, and partners via phone or email.
Basic Payroll & Billing Prep:
Gather timesheets, verify hours, and assist with light payroll preparation.
Office Organization:
Keep digital files, physical records, and office supplies organized, up-to-date, and easily accessible.
Qualifications & Skills Experience:
1-2+ years of administrative, receptionist, or office support experience preferred.
Tech-Savvy:
Comfortable with email systems, digital calendars, spreadsheets, and learning internal software quickly.
Microsoft Software Proficiency:
Proficient with Microsoft Office / 365 (Word, Excel, Outlook) and general digital tools/spreadsheets.
Detail-Oriented:
Exceptional organizational skills and high attention to detail (nothing slips through the cracks).
Communication:
Clear, warm, and professional verbal and written communication skills.
Reliability:
Self-motivated, prompt, and capable of prioritizing tasks independently.
Work Hours & Flexibility Total Hours:
18 hours per week (3 days a week, 6-hour shifts).
Schedule:
Flexible scheduling options between Monday and Friday—we can work together to set fixed days/times that fit your availability. How to Apply Please submit your resume along with a short note explaining why you'd be a great fit for this role.
Important Instruction:
To show us you have great attention to detail, please include the phrase "Organized & Ready" in the subject line of your email or at the top of your application notes. Applications without this phrase will not be reviewed.
Pay:
$19.00 per hour
Benefits:
Flexible schedule Application Question(s): This role is 18 hours per week (3 days, 6 hours/day). What days/times are you typically available during normal business hours? How confident are you using Canva to make basic flyers/posts, and creating clean slide decks (PowerPoint/Canva) for community events?
