Administrative & Marketing Assistant

Empower Kids Therapy is a growing private-pay pediatric occupational therapy practice based in the Winter Garden area. We serve families across Orlando in their natural environments (homes, schools, and daycares) and we're looking for a highly organized administrative and marketing assistant to support our team as we scale. This is a part-time contract role starting at 10-20 hours per week, with the expectation of growing into a full-time position by fall 2026. Most work is remote and flexible, but we're specifically looking for someone local to the Orlando/Winter Garden area who can meet in person when needed. What You'll Be Doing Administrative & Operations Manage new patient intake requests and scheduling through SimplePractice (our EMR) Prepare intake call materials and coordinate logistics with our clinical team Maintain SOPs, internal trackers, and clinician schedules in Google Drive Manage client signature forms, billing workflows, and document uploads in SimplePractice Submit a weekly task and hours summary Client Communications Send monthly newsletters, seasonal emails, and client reminders via FluentCRM Manage quarterly client calendar communications and service tracker updates Oversee annual campaigns: birthday outreach, holiday content, spring break scheduling Website & Marketing Publish blog posts to WordPress Design graphics and materials in Canva Assist with social media coordination Record short internal training videos (screen recordings, platform walkthroughs) Help build a Google Maps service area visual for our website What We're Looking For Strong organizational skills: you track your own deadlines and follow through without reminders Clear written communication: email is our primary work channel and client-facing materials need to be warm and accurate Tech comfort: you learn new platforms quickly; experience with Google Workspace, Canva, SimplePractice, or WordPress is a plus Attention to detail : the small stuff matters in a healthcare-adjacent environment Local to

Orlando/Winter Garden:

must be available for occasional in-person meetings Nice to Have Healthcare or therapy office admin experience HIPAA awareness Social media content creation Experience with

Gusto, Notion, or Calendly Compensation & Hours Pay:

$20-$25/hr depending on experience

Hours:

10-20 hrs/week to start, growing to full-time by fall 2026

Location:

Remote/flexible with occasional in-person in

Winter Garden Contract:

1099 to start How to Apply Email info@empowerkidstherapy.com with the subject line "EKT Admin Assistant Application." Include a brief intro, a summary of your relevant experience, and any examples of admin or marketing work you're proud of. We review on a rolling basis and will respond to all applicants.

Pay:

$20.00 - $25.00 per hour

Benefits:

Flexible schedule Paid time off Professional development assistance

Work Location:

Hybrid remote in Winter Garden, FL 34787