Administrative Support Specialist for Fuels & Emissions Department

Located in the heart of the Bluegrass state, East Kentucky Power Cooperative is a not-for-profit generation and transmission (G&T) electric utility with headquarters in Winchester, KY which is just a short distance from Lexington. Our cooperative has a vital mission: to safely generate and deliver reliable, affordable and sustainable energy to our 16 owner-member cooperatives serving more than 1 million Kentuckians across 87 counties. We're leaders in environmental stewardship and we're committed to provide power to improve the lives of people in Kentucky. As passionate as we are about providing smart energy solutions, we are equally excited about people. We strive to cultivate connected workplaces where great ideas are born and rewarding careers are built. EKPC offers a wage and benefits package that ranks among the best in the state. There is no waiting period on our medical, dental and vision insurance plans so you are covered on day one, and the dental plan is free for employees. Our generous 401(k) retirement plan allows employees to start contributing to their plan after a month of service, and after 3 months of service, EKPC will automatically contribute 6.5% of base wages AND match employee contributions up to 4.5%. Our competitive vacation and sick leave package starts day one to allow for flexibly and a healthy work-life balance. For more information on our plentiful benefits package visit our website at https://www.ekpc.coop/work-ekpc EKPC is an Equal Employment Opportunity Employer Hybrid Remote Schedule This role has the option to be a blend of remote and onsite work if department and business needs allow and with approval from direct supervision. Our hybrid remote work schedule combines three (3) days on premises with up to two (2) days remote. Key Roles This position is responsible for providing administrative support functions for the Fuel and Emissions team, contact with internal/external customers, and preparation of various resources for those supported. Key Responsibilities Distributes Request for Proposal and assists with formal bid opening process. Verifies documentation is received according to the contract checklist. Supports team with data entry and organization related to the procurement process of fuel and fuel related commodities, along with transportation and lab services. Monitors and records the status of transactions throughout the procurement process. Distributes executed documents to ACES and internally. Prepares and distributes various monthly reports. Provides documents during internal or external audits. Serves as backup for ordering No. 2 fuel oil for power plants. Prepares documents and assists with presentation content for Board and committee meetings. Compiles and coordinates responses to the Public Service Commission's Fuel Adjustment Clause and other cases, as needed. Provides assistance with fuel budget preparation and fuel evaluation models. Enters, reports, and maintains bidding events through the Fuel Evaluation Model Application. Performs administrative tasks including word processing, faxing, call screening, copying, expenses, records coordination, etc. Coordinates meetings, workshops, travel arrangements, etc. Provides assistance with various documents for EKPC¿s administrative staff. Coordinates annual review and update of the Fuel Procurement Manual. Enters requisitions and queries information through PeopleSoft. Reviews invoices, matches corresponding purchase order, and checks the status. Ensures complete discretion, maturity, and confidentiality in handling sensitive information and records. Assists the Executive Administrative Assistants, as needed. Performs other duties as assigned.

Key Requirements Education:

High school diploma or equivalent. Associates degree in a related area and knowledge of basic accounting preferred. An equivalent combination of education and experience may substitute. Microsoft Office User Specialist (MOUS) certification and/or Certified Professional Secretary (CPS) certification preferred.

Experience:

Three (3) years of related experience. Experience in a corporate environment preferred.

Skills and Abilities:

Knowledge of office systems and procedures including copier, fax, call screening, expenses, records coordination, etc. Thorough knowledge of Microsoft Office suite (Word, Excel, PowerPoint, and Outlook) with proficient knowledge of Word and Excel required. Proactive, detail-oriented, organized, with the ability to multitask. Thorough data entry, documentation, and record keeping abilities. Demonstrated ability to manage sensitive and confidential information. Excellent interpersonal skills and the ability to collaborate with other contacts, both inside and outside the cooperative. Provides excellent support to team and maintains a positive attitude. Excellent listening, written, and oral communication skills required. Ability to work independently and in a team oriented, collaborative environment. Provides thorough and timely communication to leadership and staff. Ability to effectively prioritize work, manage time, and adhere to deadlines. Demonstrates ability to be adaptable and flexible to changing conditions. Competencies Technical/Professional Knowledge & Skills Managing Work Quality Orientation Adaptability Contributing to Team Success Working Conditions Primarily an inside position with usual office conditions. Occasional field and plant visits. Travel may be overnight or in another state. Occasional lifting up to twenty (20) pounds. Some work beyond normal scheduled hours may be required. Must wear personal protective equipment as appropriate. Must maintain valid driver's license.