Learn more about Sidewinders here:

https://www.sidewindersllc.com/about-us/ The Opportunity We are seeking a reliable and detail-oriented Office Assistant to support the daily operations of our office and help keep things running smoothly. This role is ideal for someone who enjoys staying organized, juggling multiple priorities, and being a go-to resource for both internal team members and external contacts. As Office Assistant, you will play an important role in creating an efficient, professional, and welcoming workplace. You'll provide administrative support across departments, manage routine office tasks, and assist with projects that help the business operate effectively. This is a great opportunity to build foundational business skills, gain exposure to multiple functions, and grow within a collaborative team environment.

Your day-to-day will initially include:

Mange front office duties including answering phones, greeting visitors, and coordinating incoming and outgoing shipments.
Maintain filing systems (digital and paper), ensuring records are organized and easy to access.
Order office supplies and maintain office supply inventory.
Organize and maintain company swag inventory.
Order and maintain breakroom snacks and meals.
Schedule meetings, coordinate calendars, and support internal communications.
Ensure office space remains clean, organized and professional.
Support timekeeping processes by entering timecard information and resolving basic timecard discrepancies for our Field Services division.
Arrange all travel accommodations (flight, hotel, and vehicle rental) for mobilization and demobilization for employees in our Field Services Division.
Assist with tracking employee training, certifications and any compliance documentation.
Support basic invoice tracking and all required documentation.
Prepare and submit expense reports for office expenses and Executive staff using Concur software.
Assist with event planning for meetings, tradeshows, and company functions.
Provide administrative support to HR/Accounting/Field Service departments as needed.
Responsibilities and tasks may evolve based on organizational needs; may be required to take on additional projects or duties as assigned.

Reports To:

HR Manager Pay Rate:

starting rate between $20-23 per hour, commensurate with experience

Location:

Bluffdale, Utah (Hybrid - one day per week remote)

Shift:

Days, 8 hours. Start time is flexible between 7:30-9:00am.

Experience & Skills:

Education/Experience:

High School Diploma or GED equivalent
2+ years of experience in Administrative Assistant, Receptionist, Front Desk or Office support roles

Skills:

Excellent communication, organizational, and customer service skills.
Ability to interface effectively with all levels of the organization and external customers.
Strong prioritization skills, able to multi-task under pressure with minimal supervision.
Strong problem-solving mindset with a proactive approach to creating solutions.
Able to maintain strict confidentiality
Proficient in Microsoft Office/Google Workspace Suite.
Proficient in Apple/Mac operating system.
Bilingual (English/Spanish) - read, write, and speak fluently is a plus.

Other Requirements:

To comply with various regulations that govern our clients, the following requirements apply:

Drug Screening (pre-hire, pre-client onsite visits, reasonable suspicion, post-accident/incident)
Criminal & Background Screening (criminal record will not necessarily prevent your eligibility for hire) Benefits & Perks
Medical/Rx Insurance
Dental & Vision
401k
Life Insurance (100% Employer Paid)
Short Term Disability (100% Employer Paid)
10 Paid Holidays
Paid Time Off up to 26 days annually based on seniority (up to 13 days year 1)
Breakroom snacks & meals We are an Equal Employment Opportunity (\"EEO\") Employer It has been and will continue to be a fundamental policy of Sidewinders, LLC not to discriminate on the basis of race, color, creed, religion, gender, gender identity, pregnancy, marital status, partnership status, domestic violence victim status, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, medical condition, genetic information, caregiver status, unemployment status or any other characteristic prohibited by federal, state and/or local laws.

This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.

Pay:

$20.00 - $23.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Vision insurance People with a criminal record are encouraged to apply

Experience:

Administrative:

2 years (Required) Shift availability: Day Shift (Required) Ability to

Commute:

Bluffdale, UT (Required)

Work Location:

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