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Boonies
Office Assistant
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on Pennsylvania data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$44,772 / year median in Pennsylvania
-20% projected decline
Job Description
Job Summary We are seeking a highly organized and detail-oriented Office assistant to support our Metal Fabrication business. This role is ideal for a proactive individual with strong administrative skills, excellent communication abilities, and proficiency in Google Sheets. This candidate will handle a variety of clerical tasks, primarily focused on data entry, answering phones, generating work orders, and light bookkeeping to ensure smooth daily operations. This is an in-office position. Duties Conduct data entry and maintain accurate filing systems using Google Workspace and Quickbooks Navigate quickly between various Google sheets to reference data. Create, file and organize digital documents in Google shared drive for all open project Proofread documents for accuracy and clarity before distribution Expense Tracking per jobs. Management will forward project receipts to you with project name, so the correct expense can be added into Project Cost analysis Sheets Accurately generating Work Orders from Purchase Orders, Estimates or Invoices. Use digital employee time cards to input data into Project Cost Analysis sheets. Ensure timely follow-up on inquiries and maintain organized workflows to enhance productivity Processing expenses through Dext and categorizing bank transactions in Quickbooks. Experience Experience with Google Workspace (Docs, Sheets, Calendar) is required. Experience with QuickBooks Online is highly desirable Strong organizational skills with the ability to multitask efficiently in a remote setting Excellent typing speed and data entry accuracy Demonstrated ability to manage time effectively and prioritize tasks independently