Job Requisition ID:

54541

Office:

Health Care Regulation\n

Division:

Administrative Rules & Procedures\n

Posting ID:

PAR 42-26-0285 / 54541

Posted:

07/23/2026

08/05/2026

Agency:

Department of Public HealthClass Title:

OFFICE COORDINATOR

30025

Skill Option:

Keyboarding

Salary:

Anticipated Starting Salary $4,128 MONTHLY; Full Range $4,128

$5,450

MONTHLYJob Type:

SalariedCategory:

Full Time

County:

SangamonNumber of Vacancies:

Bargaining Unit Code:

RC014 Clerical Employees, AFSCME This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Why Work for Illinois?\nWorking with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger—something that touches the lives of every person who calls Illinois home.\nNo matter what state career you're looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview\nThe Illinois Department of Public Health is seeking a highly motivated, detailed-oriented individual to perform low level professional and advanced technical office support functions for the Health Care Worker Registry Program. This individual would receive and respond to inquires regarding the registry, status of background checks, and follow up which requires regular interaction with the public. In addition to typing, data entry and retrieval, electronic filing into existing databases, mass mailing, application processing, responding to inquiries from the public and other specialized office support functions, has the responsibility of maintaining the healthcare worker registry via the review, processing any data entry functions related to the Health Care Worker Registry. This individual actively mans and responds to inquiries in the Registry call line, responds to queries, reviews and processes background check information and data received from fingerprint vendors and healthcare providers.

Benefits Statement\nAs a State of Illinois Employee, you will receive a robust benefit package that includes the following: Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)\nCompetitive Group Insurance benefits including health, life, dental and vision plans.\nPension plan through the State Employees Retirement System\nDeferred Compensation Program

voluntary supplemental retirement plan\nOptional pre-tax programs
Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)\n10-25 days of paid vacation time annually (10 days for first year of state employment)\n12 paid sick days annually which carryover year to year\n3 paid personal business days per calendar year (pro-rated dependent on start date)\n13-14 paid holidays per year\n12 weeks of paid parental leave\nEmployee Assistance Program and/or mental health resources •These are just a few of the many perks available to all State employees.

For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspxEssential Functions Under supervision, receives and reviews for accuracy background checks submitted by health care employers and long-term care facilities.\nCoordinates records and reports functions related to the Registry including the preparation of reports, analysis, and spreadsheets for budget and statistical purposes.\nRepresents the supervisor through routine oral and written contact with other governmental offices, long-term care providers, nurse aide training programs, businesses and the general public.\nImplements the mandates of State and Federal rules and regulations relating to the Health Care Worker Registry by entering information into the database related to substantiated findings of abuse, neglect, and misappropriation of property against individuals on the Registry.\nAssists in maintaining records of unit activities and formulating multi source information into reports.\nPerforms other duties as required or assigned which are reasonably within the scope of the duties enumerated above\nMinimum Qualifications Requires knowledge, skill, and mental development equivalent to two (2) years of secretarial/business college or completion of high school and two (2) years related office experience or two (2) years of independent business experience.\nRequires ability to keyboard accurately at 30 wpm. Conditions of Employment Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.\nThis position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency\nThe Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.

Work Hours:

Monday

Friday 8:30am-5:00pm (1 hour lunch)

Headquarter Location:

525 W Jefferson St, Springfield, Illinois, 62702

Work County:

SangamonAgency Contact:

DPH.HRRecruiter@illinois.gov

Posting Group:

Office & Administrative Support; Health Services This position

DOES NOT

contain \"Specialized Skills\" (as that term is used in CBAs).

Revolving Door:

\nCertain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (\"OEIG\") or may be subject to a fine.

APPLICATION INSTRUCTIONS

\nUse the \"Apply\" button at the top right or bottom right of this posting to begin the application process.\nIf you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees

a link is available at the top left of the Illinois.

jobs2web.com homepage in the blue ribbon. Non-State employees should log in on the using the \"View Profile\" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.\nIf you have questions about how to apply, please see the following resources:\nState employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid\nNon-State employees: on Illinois.jobs2web.com

click \"Application Procedures\" in the footer of every page of the website.

The main form of communication will be through email. Please check your \"junk mail\", \"spam\", or \"other\" folder for communication(s) regarding any submitted application(s). 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