A Project or Program Administrative Assistant provides administrative assistance to a program team or project management team. Organizes files and assists with record keeping and data base management. Manages team calendars and helps to organize meetings and events. Provides administrative support for program activities, financial reports and budgets, grants or project proposals; may help to arrange travel.
Project Administrator•Permitting Alpha 3 Consulting Township of Hamilton, NJ Job Details Full-time $45,000•$65,000 a year 5 hours ago Benefits Paid holidays Health insurance Dental insurance Paid time off Vision insurance 401(k) matching Qualifications Productivity software
Full Job Description Job Title:
Project Administrator•
Permitting Location:
Hamilton, NJ
POSITION DESCRIPTION
Alpha 3 is seeking an administrative professional to provide administrative and project support to engineering and project teams, with a focus on permitting coordination, documentation, scheduling, and communication. This role coordinates with internal teams, clients, subcontractors, and regulatory agencies to help keep projects organized and on schedule. This is a full-time position with a hybrid work schedule. Three days per week (typically Tuesday-Thursday) are expected to be in the office and two days per week from home. Preferred office location Hamilton, NJ.
RESPONSIBILITIES
Coordinate preparation and submission of permit packages, including drawings, specifications, and supporting documentation. Track permit applications, approvals, comments, and deadlines; communicate status and potential delays to project management. Coordinate with engineering, construction, regulatory, and project teams to ensure permit requirements are addressed. Support permit closeout and maintain permitting logs, document registers, drawing lists, and project records. Draft and edit correspondence and emails to clients, subcontractors, regulatory agencies, and other offices. Prepare meeting notes and assist with project scheduling and coordination of engineering resources. Assist with proposals, opportunities, bid schedules, invoices, expense reports, and project cost accounting. Support office procedures, project management team, meetings, functions, and other administrative needs as required.
REQUIRED QUALIFICATIONS
Associate's or Bachelor's degree preferred. 2+ years of experience in project administration, permitting, engineering, construction, or a related field preferred. Strong organizational, communication, and time-management skills. Detail-oriented with the ability to manage multiple projects and deadlines. Proficient in Microsoft Office Suite. Ability to work independently and effectively coordinate with multidisciplinary teams. Salary will be determined based on the qualifications and experience of the applicant.
Available benefits include:
Health/Dental/Vision (75% of premiums company-paid) 401(k) (5% company match) 10 Paid Holidays 20 Paid-time-off days Alpha 3 is focused on delivering management and technical services to companies that own, operate, or develop infrastructure assets, particularly in the energy industry.
We deliver services including:
Business Administration, Business Consulting, Commissioning Support, Construction Management, Engineering & Design, Operations Management, Project Controls, Project Management, and Training. Alpha 3 is an Equal Opportunity Employer.
