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Senior Patent Secretary
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What they do
A Secretary performs office administrative work and provides administrative assistance to an office staff. Organizes files and assists with record keeping and data base management. Manages office calendars and helps to organize office workflow. Provides administrative support for reports and budgets. Documents office expenses. May handle phone inquiries. May help to arrange travel for office staff.
$46,683 / year median in New Jersey
-1% projected decline
Job Description
Senior Patent Secretary ( Centerville, Utah; Palo Alto, Ca.; and Roseland, NJ) Premier National Law Firm General legal secretarial duties, calendaring ; opening new client matter accounts (conflict checks, intakes, retainer letter and file opening); organizing and maintaining electronic and paper client files and keeping filing up-to-date; retrieving existing files through RIO working with the Records staff to close out and send files to off-site storage; entering attorneys' time; preparing travel arrangements for attorneys and clients. Provide high-level assistance with preparing new patent applications for filing, including provisional, non-provisional, CON, DIV, CIP, §371 Request for Continued Examination (RCE) applications and all related documents. Provide high-level assistance to attorneys, agents and/or law clerks in preparing and filing documents with the U.S. Patent and Trademark Office (USPTO), various international patent agencies (such as the International Bureau) and filing patent applications with the corresponding foreign Patent Office via the foreign agents. Provide high-level assistance with preparing and filing responses and/or amendments to Office Actions. Prepare formal documents, obtain appropriate signature and follow-up as needed. Review Notice of Allowance, prepare checklist and ensure completeness prior to payment of Issue Fee. Communicate with the docket staff regarding calendaring and docketing correspondence and action due dates to and from the various Patent Offices and for international and foreign patent applications. Prepare travel arrangements for attorneys and clients, as needed. Draft complex correspondence and documents and anticipate attorneys' need for same.