Accounting & Admin Support

CAMELOT SERVICES INC

Austin, TX Job Details 11 hours ago Qualifications Microsoft Excel Microsoft Outlook Administrative experience Office experience

Full Job Description Description:

Are you a numbers-minded, detail-driven professional who thrives on keeping accounts accurate and vendors happy? We're looking for a Site Service Coordinator who will primarily be focused on basic accounting and invoice processing within the Yardi system, who'll also handling vendor management, client communication, Certificate of Insurance (COI) tracking, and work order response. This is a hybrid role at its core, but make no mistake: accounting is the heart of it. You'll be the person who keeps invoices moving, books balanced, and vendors paid accurately and on time

while also serving as a professional point of contact for clients and internal teams.

What You'll Do Accounting & Invoice Processing (Your Main Focus) Process a high volume of vendor and service invoices accurately and efficiently through Yardi Enter, code, and match invoices to proposals and work orders with precision Handle core accounts payable functions: invoice verification, coding, and payment prep Reconcile discrepancies, follow-up on missing documentation & maintain accurate financial records Support month-end close and generate basic accounting reports Multi-party accounting experience is a strong plus

if you've worked in an environment juggling multiple clients, properties, or cost centers, you'll feel right at home here Vendor & Compliance Management Maintain vendor records, contact information, and documentation in Yardi Track, request & maintain Certificates of Insurance (COI), monitor expirations & flag coverage gaps Support new vendor onboarding and paperwork completion Client & Team Communication Be a professional, courteous point of contact for clients on invoice, service, and administrative matters Communicate clearly and confidently via phone and email•both written and verbal Respond to and help coordinate work orders, keeping status updated & stakeholders in the loop

Requirements:

What You Bring 1-3 years of experience in accounts payable, accounting support, or administrative work

facilities or property management background a plus Strong, demonstrated accounting fundamentals & attention to detail & accuracy with numerical documentation Excellent written and verbal communication skills
you can write a clear email and hold a professional conversation Yardi experience preferred, but not required
we'll train the right person Comfort processing invoices at volume without losing accuracy Proficiency in Microsoft Office (Excel, Outlook, Word) Ability to juggle multiple priorities independently in a fast-paced environment Nice to Have Multi-party or multi-client accounting experience Familiarity with COI tracking and vendor compliance Working knowledge of basic accounting principles Why This Role If you love the satisfaction of a clean, reconciled ledger and also enjoy being the professional, trusted face clients turn to•this role gives you both.

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