Job Requisition ID:

57342

Office:

Health Care Regulation\n

Division:

Long Term Care Field Operations\n

Posting ID:

PAR 44-27-0001 / 57342

Posted:

08/14/2026

08/27/2026

Agency:

Department of Public HealthClass Title:

ADMIN ASSISTANT I

00501

Salary:

Anticipated Starting Salary $5,834 MONTHLY; Full Range $5,834

$8,307

MONTHLYJob Type:

SalariedCategory:

Full Time

County:

CookNumber of Vacancies:

Bargaining Unit Code:

RC028 Paraprofessional Human Services Employees, AFSCME This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Why Work for Illinois?\nWorking with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview\nThe Illinois Department of Public Health is seeking a highly motivated, detailed oriented individual to serve as a staff assistant to the Division of Long Term Care Field Operations. This individual preforms a variety of administrative functions necessary to the operation of the Division. Responds to inquiries through written and verbal communication. Assists with copying, collating and completing a variety of documents for the Division.

Benefits Statement\nAs a State of Illinois Employee, you will receive a robust benefit package that includes the following: Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)\nCompetitive Group Insurance benefits including health, life, dental and vision plans.\nPension plan through the State Employees Retirement System\nDeferred Compensation Program

voluntary supplemental retirement plan\nOptional pre-tax programs
Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)\n10-25 days of paid vacation time annually (10 days for first year of state employment)\n12 paid sick days annually which carryover year to year\n3 paid personal business days per calendar year (pro-rated dependent on start date)\n13-14 paid holidays per year\n12 weeks of paid parental leave\nEmployee Assistance Program and/or mental health resources •These are just a few of the many perks available to all State employees.

For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspxEssential Functions Functions as the staff assistant to the Division Chief for Long Term Care Field Operations.\nOversees personnel process for the Division of Long-Term Care Field Operations.\nIndependently responds to inquiries regarding the assigned programs for the Division of LTC FO.\nServes as long term care liaison between LLCS project lead and Division of Field Operations. Represents the Division Chief at meetings as required.\nPerforms other duties as assigned, or required, which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration. Requires one (1) year of professional experience in a public or private organization, or completion of an agency approved professional management training program. Preferred Qualifications Two (2) years experience in Microsoft Office Suite (i.e., Word, Outlook, Excel, and PowerPoint).\nTwo (2) years experience creating, using logic, developing continuity and maintaining Smartsheet. Two (2) years experience organizing and managing meetings, transcribing minutes and providing communication through virtual applications (i.e., WebEx, Zoom).\nTwo (2) years experience working with long term care facility administrative regulations and requirements. Two (2) years experience working with LLCS technology, developing reports and troubleshooting administrative issues and providing recommendations for fixes.\nTwo (2) years experience using artificial intelligence applications in the workplace to assist with summarizing documents, regulations and reports. Conditions of Employment Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.\nThis position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency\nThe Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $1.8 Billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,400 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.

Work Hours:

Monday

Friday 8:30AM
5:00PM (1 hour lunch)

Headquarter Location:

3 Westbrook Corporate Center, Westchester, Illinois, 60154

Work County:

CookAgency Contact:

DPH.HRRecruiter@illinois.gov

Posting Group:

Office & Administrative Support; Health Services This position

DOES NOT

contain \"Specialized Skills\" (as that term is used in CBAs).

Revolving Door:

\nCertain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (\"OEIG\") or may be subject to a fine.

APPLICATION INSTRUCTIONS

\nUse the \"Apply\" button at the top right or bottom right of this posting to begin the application process.\nIf you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees

a link is available at the top left of the Illinois.

jobs2web.com homepage in the blue ribbon. Non-State employees should log in on the using the \"View Profile\" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.\nIf you have questions about how to apply, please see the following resources:\nState employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid\nNon-State employees: on Illinois.jobs2web.com

click \"Application Procedures\" in the footer of every page of the website.

The main form of communication will be through email. Please check your \"junk mail\", \"spam\", or \"other\" folder for communication(s) regarding any submitted application(s). 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