Salary:

£12,636 per annum)

Contract Type:

Permanent Location Base:

St Mary's Hospital, Parkhurst Road, Newport, Isle of Wight, PO30 5

TG Hours Per Week:

Part time 18.75 Main duties of the job We are looking for a motivated and organised Administrative Assistant to join our Facilities Services team. This is an excellent opportunity for someone with strong customer service and administrative skills who enjoys working in a busy and varied environment. Working as part of the Single Corporate Services model, you will provide administrative support across Facilities Services, with a primary focus on processing staff ID badges and access requests for Isle of Wight NHS Trust. About us Working as a partnership, both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this. The single corporate service is delivered across both organisations. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally. Details Date posted 25 August 2026 Pay scheme Agenda for change Band Band 2 Salary £25,272 to £25,272 a year actual

Salary:

£12,636 per annum Contract Permanent Working pattern Part-time Reference number

REF2588G

Job locations St Mary's Hospital (IOW) Parkhurst Road Newport Isle of Wight

PO30 5TG

United Kingdom Job description Job responsibilities As an Administrative Assistant, you will: Process and maintain staff ID badge and access requests accurately and efficiently. Maintain electronic records and databases, ensuring information is accurate and up to date. Act as a first point of contact for enquiries received by telephone, email and in person. Welcome visitors and provide information, guidance and signposting to the appropriate department or team member. Support the wider Facilities Services administration team with a variety of clerical and administrative tasks. Contribute to continuous improvement initiatives across the department. What We Are Looking For We are seeking someone who is: Professional and approachable. Customer focused and committed to delivering a high-quality service. Able to work independently as well as part of a team. Flexible, reliable and able to manage competing priorities. Working for Us As part of the Single Corporate Services team, you will support services delivered across both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust. The role is primarily site based and may occasionally require travel between locations in line with service needs. This is a fantastic opportunity to join a supportive team and contribute to the delivery of efficient services that support patient care and frontline staff across the Trust. For full job details and person specifications, please refer to attached Job Description. Job description Job responsibilities As an Administrative Assistant, you will: Process and maintain staff ID badge and access requests accurately and efficiently. Maintain electronic records and databases, ensuring information is accurate and up to date. Act as a first point of contact for enquiries received by telephone, email and in person. Welcome visitors and provide information, guidance and signposting to the appropriate department or team member. Support the wider Facilities Services administration team with a variety of clerical and administrative tasks. Contribute to continuous improvement initiatives across the department. What We Are Looking For We are seeking someone who is: Professional and approachable. Customer focused and committed to delivering a high-quality service. Able to work independently as well as part of a team. Flexible, reliable and able to manage competing priorities. Working for Us As part of the Single Corporate Services team, you will support services delivered across both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust. The role is primarily site based and may occasionally require travel between locations in line with service needs. This is a fantastic opportunity to join a supportive team and contribute to the delivery of efficient services that support patient care and frontline staff across the Trust. For full job details and person specifications, please refer to attached Job Description. Person Specification Qualifications Essential GCSE English (or equivalent). Experience of working in a customer service environment. Good IT skills, including Microsoft Word and Excel. Excellent verbal and written communication skills. Strong organisational skills and attention to detail. The ability to manage confidential information appropriately. Desirable

NVQ/BTEC

Level 2 in Business Administration or equivalent qualification. Person Specification Qualifications Essential GCSE English (or equivalent). Experience of working in a customer service environment. Good IT skills, including Microsoft Word and Excel. Excellent verbal and written communication skills. Strong organisational skills and attention to detail. The ability to manage confidential information appropriately. Desirable

NVQ/BTEC

Level 2 in Business Administration or equivalent qualification. Employer details Employer name Isle of Wight NHS Trust Address St Mary's Hospital (IOW) Parkhurst Road Newport Isle of Wight

PO30 5TG

United Kingdom Employer's website https://www.iow.nhs.uk/ (Opens in a new tab) Employer details Employer name Isle of Wight NHS Trust Address St Mary's Hospital (IOW) Parkhurst Road Newport Isle of Wight

PO30 5TG

United Kingdom Employer's website https://www.iow.nhs.uk/ (Opens in a new tab) Employer contact details For questions about the job, contact: Office Manager & Personal Assistant Karen Hendry karen.hendry6@nhs.net Details Date posted 25 August 2026 Pay scheme Agenda for change Band Band 2 Salary £25,272 to £25,272 a year actual

Salary:

£12,636 per annum Contract Permanent Working pattern Part-time Reference number

REF2588G

Job locations St Mary's Hospital (IOW) Parkhurst Road Newport Isle of Wight

PO30 5TG

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