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HP
Hazel Pittman Center
Administrative Specialist
Career Insights for Administrative Clerk / Coordinator
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Based on South Carolina data
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What they do
An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
$40,933 / year median in South Carolina
-2% projected decline
Job Description
Join Our Team Hazel Pittman Center is seeking a friendly, organized, and detail-oriented Administrative Specialist to serve as the first point of contact for our patients and community. This position plays a vital role in supporting our treatment, prevention, and administrative teams while helping ensure individuals seeking services receive a welcoming and professional experience. If you enjoy working with people, have strong administrative skills, and thrive in a fast-paced healthcare environment, we'd love to hear from you. What You'll Do As our Administrative Specialist, you will: Welcome patients and visitors while providing exceptional customer service. Answer and route incoming phone calls. Schedule appointments and coordinate staff calendars. Complete patient intake and registration according to agency policies. Maintain accurate electronic health records (CareLogic). Enter data and generate reports as requested. Collect and process patient payments. Conduct patient follow-up surveys. Prepare correspondence and administrative documents. Confirm patient appointments. Assist with regulatory and grant reporting. Assist with drug testing procedures, documentation, and laboratory coordination. Process ADSAP documentation and submissions. Collect and distribute agency mail. Maintain strict patient confidentiality in accordance with HIPAA and 42 CFR Part 2. Support other administrative duties as assigned. What We're Looking ForMinimum Qualifications Associate's degree in Business, Secretarial Science, or a related field and two years of administrative experience OR An equivalent combination of education, training, and experience that demonstrates the knowledge and skills necessary to perform the position. Preferred Qualifications Candidates with experience in a healthcare, behavioral health, or medical office setting are encouraged to apply. Experience with electronic health records (especially CareLogic) is a plus. Skills & Qualifications The ideal candidate will have: Excellent customer service and communication skills Strong organizational and multitasking abilities Accurate data entry and attention to detail Experience with Microsoft Office (Word, Excel, Outlook) Ability to maintain confidentiality Ability to work independently and as part of a team Ability to prioritize tasks in a busy office environment Requirements Valid driver's license (or ability to obtain one) Ability to lift up to 25 pounds occasionally Ability to complete First Aid/CPR training Why Join Hazel Pittman Center? At Hazel Pittman Center, we are committed to improving the lives of individuals and families affected by substance use disorders. Every member of our team contributes to making treatment and recovery services accessible, compassionate, and effective for our community. We value professionalism, teamwork, integrity, and service, and we are looking for someone who shares our commitment to helping others. Benefits Hazel Pittman Center offers a competitive benefits package for full-time employees, including: Health insurance South Carolina State Retirement System (SCRS) Paid holidays Paid Time Off (PTO) Professional development and training opportunities Employee Assistance Program (if applicable) Supportive team environment Schedule This is a full-time position. Regular business hours are Monday through Friday.