Posting Details Posting Summary Classification Title Administrative Assistant Classification Code AA75 Pay Grade GEN06 Subject to Drug/Alcohol Testing Guidelines No Subject to Credit Check No Internal Title Administrative Assistant Department E. Craig Wall Sr. College of Business Administration Position Type PCLS - Slotted Classified Full or Part Time Full-Time Basis 12 mo. Hours per week 37.5 hours per week Normal Work Schedule Mon-Thurs 8:00am-5:00pm, Fri 8:00am-12:30pm Job Details Coastal Carolina University invites applications for the position of Administrative Assistant within the E. Craig Wall Sr. College of Business Administration. The Administrative Assistant provides advanced administrative and operational support for assigned academic departments within the Wall College of Business. This position serves as a primary point of contact for faculty, students, staff, and external stakeholders while coordinating departmental operations, supporting instructional activities, maintaining records and documentation, and assisting with fiscal and administrative processes How to

Apply :

Interested candidates may apply online at https://jobs.coastal.edu/postings/122303 . Applicants must submit a cover letter, resume, and contact information for three (3) professional references. Review of applications will begin immediately and continue until position is filled.

Required :

A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.

Preferred :

Previous administrative experience in a college, university, or K-12 educational setting. Duties Responsibilities include, but are not limited to: Coordinating and administering daily administrative operations for assigned academic departments. Maintaining departmental records and ensuring documentation is accurate, complete, and compliant with university policies and procedures. Supporting departmental fiscal activities, including procurement, travel processing, expenditure tracking, and related administrative functions. Assisting faculty with instructional and academic operations, including schedules, course-related documentation, and routine operational support. Planning and coordinating department meetings, advisory board meetings, committee activities, and special events. Preparing, distributing, and maintaining official meeting materials, records, and minutes. Providing functional oversight and guidance to student employees and graduate assistants. Serving as a resource for faculty, students, staff, and visitors by responding to inquiries and facilitating administrative processes. Performing other duties as assigned. Administrative Assistant (AA75/61122447), full-time position with benefits.

SC State Pay Grade:

GEN06.

Salary range:

$37,200.00 (minimum) to $48,300.00 (midpoint). Normal work hours are Monday through Thursday, 8:00 a.m. to 5:00 p.m. and Friday, 8:00 a.m. to 12:30 p.m. Must be flexible to meet the special scheduling needs of the university. Coastal Carolina University is a public comprehensive liberal arts institution located in Conway, South Carolina, just nine miles from the Atlantic coastal resort city of Myrtle Beach. Coastal Carolina University enrolls over 12,000 students from 48 states and 53 nations. The University is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award the baccalaureate and master's degrees of national and/or regional significance in the arts and sciences, business, humanities, education, and health and human services, a specialist degree in instructional technology, and PhD degrees in marine science: coastal and marine systems science and education sciences. The University provides equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, citizenship status, national origin, or because an employee or applicant for employment is an individual with a disability or a disabled veteran, an Armed Forces service medal veteran, a recently separated veteran, or an active-duty wartime or campaign badge veteran, or other "protected veteran," as defined by law. Coastal Carolina University is an EO/AA employer. Required Qualifications A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience. Preferred Qualifications Previous administrative experience at a University or K-12 school. Knowledge, Skills & Abilities Command of Microsoft Office Suite (Word, Excel, SharePoint, Outlook) and the ability to learn and apply new technologies; knowledge of university policies, procedures, and administrative operations related to academic, fiscal, and program activities; ability to work effectively with students, faculty, staff, and the public while exercising discretion and good judgment in interpreting and applying departmental and program policies and procedures; ability to independently plan, organize, and coordinate multiple administrative processes and priorities across more than one department; ability to work independently in implementing administrative procedures with minimal supervision; ability to maintain accurate academic files and records with a high level of attention to detail; effective oral and written communication skills; strong time management skills and the ability to prioritize competing demands and meet deadlines; ability to coordinate and monitor departmental budgets, expenditures, and related financial processes; ability to exercise discretion and maintain confidentiality when handling sensitive information; and ability to analyze and resolve routine administrative and operational issues using established procedures. Posting Detail Information Posting Number

FTE-S01174P

Number of Vacancies 1 Desired Start Date 09/01/2026 Position End Date (if temporary) Job Open Date 07/29/2026 Job Close Date Open Until Filled Yes Special Instructions to Applicants Quicklink for Posting https://jobs.coastal.edu/postings/122303

Job Duties Description Administrative Operations & Coordination:

Plans, coordinates, and administers administrative operations for assigned academic departments, including organizing workflows, maintaining official departmental records, and ensuring required documentation is accurate, complete, and compliant with university policies and procedures.

Description Fiscal, Travel & Procurement Support:

Coordinates and monitors departmental fiscal activities, including travel, procurement, and operating expenditures, by submitting faculty and student group travel and purchasing documentation, reviewing all documentation for accuracy and compliance, tracking expenditures, and applying applicable policies and procedures to resolve discrepancies.

Description Instructional & Academic Support:

Coordinates and supports faculty instructional and academic operations across assigned departments by maintaining schedules, course materials, and documentation, and by resolving routine operational issues related to instruction using established procedures.

Description Meetings, Committees & Program Support:

Plans and coordinates meetings and events of assigned departments and associated committees and advisory boards by scheduling meetings, preparing and distributing materials, recording official minutes, and maintaining records to support departmental operations and continuity.

Description Functional Oversight of Student Employees:

Provides guidance and functional oversight to student employees and graduate assistants by assigning tasks, monitoring workflow and performance, and reviewing completed work for accuracy and timeliness in accordance with departmental procedures. Description Performs other duties as assigned. Supplemental Questions Required fields are indicated with an asterisk (

• ).

• Please select your highest level of education completed. High School Diploma/GED Some college but no degree Associate's Degree Bachelor's Degree Master's Degree Doctoral Degree
• How many years of administrative work experience do you have? 0-1 2-4 5-9 10-19 20+
• Do you have prior administrative experience at a university or K-12 school?

Yes No Applicant Documents Required Documents Resume Cover Letter / Letter of Application Reference List Optional Documents Other Document 1 Other Document 2 Other Document 3