Administrative Support Assistant

Position Summary:

We are seeking a highly organized and proactive Administrative Support Assistant to join our team. This role blends front office support, administrative coordination, and executive-level assistance. The ideal candidate is detail-oriented, adaptable, and comfortable managing a variety of responsibilities in a fast-paced environment. •

College Students:

Encouraged to apply (willing to work with school schedule)•

Key Responsibilities:

Provide executive-level administrative support as requested Coordinate calendars, meeting schedules, and itineraries for leadership team Provide front desk coverage as needed, including lunch breaks and staff absences Support daily office operations, including organization, mail distribution, and supply management Manage office supply inventory and place weekly or biweekly orders Generate copies and materials for office staff Maintain and update internal lists (e.g., regime lists, rental management companies) Create and maintain digital logs for outsourced service calls and in-house maintenance projects Ensure all office forms are accurate, updated regularly, and professionally formatted Organize and maintain shared digital files for team access and review Communicate regularly with gate and patrol personnel regarding supply needs Coordinate scheduling of outsourced cleaning services and ensure quality standards are met Monitor and restock consumable items (consumables and other meeting supplies) based on office needs

Qualifications:

Associate or bachelor's degree required (or currently in progress) Preferred fields of study: Hospitality, English, Business Administration, or related areas Strong organizational and multitasking skills Excellent written and verbal communication skills Proficiency in Microsoft Office or similar software Ability to work independently and handle confidential information with discretion Customer service or hospitality experience strongly preferred

Preferred Attributes:

Detail-oriented with strong follow-through Professional and personable demeanor Ability to prioritize tasks and adapt to changing needs Comfortable supporting both operational and executive functions

Pay:

From $23.50 per hour

Benefits:

401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Life insurance Paid time off Vision insurance

Education:

Associate (Required) Ability to

Commute:

Hilton Head Island, SC 29928 (Required)

Work Location:

In person