A Project or Program Administrative Assistant provides administrative assistance to a program team or project management team. Organizes files and assists with record keeping and data base management. Manages team calendars and helps to organize meetings and events. Provides administrative support for program activities, financial reports and budgets, grants or project proposals; may help to arrange travel.
PTS Advance
PTS Advance is seeking a Program Administrator to support a fast-paced project team responsible for large-scale engineering and manufacturing programs. This is a 12-month contract-to-hire opportunity for someone who enjoys working with data, coordinating multiple stakeholders, and keeping projectsanized from start to finish.
Responsibilities
Provide administrative and operational support to Program Managers across multiple projects.
Manage sales order documentation and assist with resolving order-related issues.
Set up and maintain project management platforms, including Procore or similar collaboration tools.
Track manufacturing progress andpare production data against project schedules and system records.
Prepare project reports, dashboards, and financial KPI updates for leadership.
Maintain project documentation, change logs, and ensure records are accurate and up to date.
Coordinate project workflows and verify documentation is routed through the proper internal approval processes.
Monitor project budgets, costs, revenue, and forecasting information while supporting financial reporting.
Schedule and coordinate project finance meetings andmunicate with key stakeholders.
Maintain project calendars, resource availability, and team holiday schedules to support planning efforts.
Upload andanize project records within designated document management systems.
Identify data discrepancies and work with internal teams to resolve reporting or accounting issues.
Assist with improving project processes, reporting standards, and administrative workflows.
Qualifications
5+ years of experience supporting project teams in construction, manufacturing, engineering, or industrial environments.
Stronganizational skills with the ability to manage multiple priorities simultaneously.
Advanced proficiency with Microsoft Office, including Excel, Word, Outlook, PowerPoint, and Point.
Experience working with ERP and/or CRM systems.
Experience with project management software such as Procore or similar platforms.
Kledge of Smartsheet and Power BI is a plus.
Strongmunication skills with the ability to work across multiple departments and stakeholders.
Detail-oriented with strong analytical and problem-solving abilities.
Education
Bachelor's degree in Business, Finance, Project Management, or a related field preferred.
Why Join PTS Advance?
12-month contract-to-hire opportunity with long-term growth potential.
Competitive pay of $38.00-$43.00/hour.
Opportunity to support high-impact engineering and infrastructure projects.
Collaborative team environment with exposure to project operations, finance, and program management.
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Program Administrator
Administrative Support
