An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Job Overview 993 Architecture is a growing commercial architecture and interior design firm seeking a highly organized, dependable, and proactive administrative assistant to support the day-to-day operations of our office. This is not a typical administrative assistant position. We're looking for someone who enjoys wearing multiple hats and helping a small business stay organized and efficient. One day you may be setting up a new project, another day following up on invoices, preparing permit documents, scheduling social media posts, or attending a networking event. The ideal candidate is detail-oriented, enjoys problem solving, takes initiative, and is excited to grow alongside our company.
Part-Time:
Approximately 16-20 hours per week with a flexible schedule. Office Operations Manage general office organization and administrative tasks. Print, assemble, and organize permit and construction drawing sets. Prepare outgoing mail and make occasional trips to the post office. Order office supplies and help maintain an organized workspace. Project Administration Set up new projects in company software. Create and organize digital project folders and files. Maintain project documentation and assist with project tracking. Support the architectural team with administrative project needs. Accounting & Client Support Prepare and send client invoices. Follow up professionally on outstanding invoices and payment reminders. Enter mileage and other routine information into QuickBooks. Assist with basic record keeping and administrative accounting tasks. Marketing & Business Development Assist with scheduling and publishing social media content. Help prepare marketing materials and client communications. Represent the company at occasional networking events. Support business development and client relationship efforts. General Support Assist with miscellaneous office projects as needed. Recommend ways to improve office processes and organization. Help keep the business running smoothly so our design team can focus on serving clients. Assist with scheduling appointments, coordinating meetings, and managing calendars to optimize productivity. Support clerical tasks including proofreading documents, word processing, and preparing reports or presentations. Qualifications We're more interested in finding the right person than checking every box.
The ideal candidate will have:
Previous experience in office administration, operations, or project coordination. Excellent organizational and time management skills. Strong written and verbal communication skills. Proficiency with Microsoft Office (Word, Excel, Outlook). Experience with QuickBooks or similar accounting software preferred. Experience with Canva or social media platforms is a plus. Ability to work independently, prioritize tasks, and adapt to changing priorities. Professional, friendly, and dependable attitude. Valid driver's license and reliable transportation for occasional errands and networking events. Why Join 993 Architecture? We're a woman-owned commercial architecture and interior design firm that values collaboration, creativity, and building lasting relationships with our clients. As a small but growing business, every team member has the opportunity to make a meaningful impact. This position offers a flexible schedule, a supportive work environment, and the chance to grow as our company continues to expand. If you enjoy variety, take pride in staying organized, and want to be an important part of a growing business, we'd love to hear from you.
