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Administrative Assistant
Job
THM Construction, LLC
Spearfish, SD (In Person)
$36,400 Salary, Full-Time
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Job Description
Job Summary We are seeking a detail-oriented and organized Administrative Assistant to support our team in various administrative tasks from our home office. The ideal candidate will be responsible for taking phone calls, scheduling jobs, and providing clerical support. This role is crucial for maintaining effective communication and project coordination between the office and crew. This person will assist with these tasks for our three different businesses (similar tasks required, ie; taking phone calls, scheduling, etc, but just for the different businesses). Must be comfortable with working in our basement home-office, alongside the office administrator until we rent or build our office (which in the works). Duties Make, manage and organize files, ensuring easy access to important documents Provide administrative support to team members, including scheduling jobs, maintaining calendars, logging client information, looking up parts for estimates and/or construction jobs Assist in project coordination and communication by tracking deadlines and materials Perform clerical tasks such as data entry, document preparation, and correspondence with clients Utilize Xcel for keeping track of client information, Google Calendar, and Quickbooks (previous experience in this not required but must be able to learn it) Maintain an organized office environment Proofread documents for accuracy and clarity before distribution Skills Administrative skills with a focus on organization, •attention to detail•, and typing. Experience in scheduling and office work is a plus. Laid back, happy environment but must be productive, able to stay busy and self-motivated as the administrator has a lot of tasks to do also. Must be able to multi-task/keep track of information for different jobs at one time and do what is needed correctly with that information for each job. Excellent proofreading skills with the ability to spot errors in grammar, formatting and calculations Strong communication skills, both written and verbal and comfortable calling answering phones & taking the next steps needed in the call, calling clients, comfortable calling other team members with questions about jobs & paperwork Ability to work independently as well as collaboratively within a team environment If you are a proactive individual with a passion for supporting others in a fast-paced office setting, we encourage you to apply for this exciting opportunity as an Administrative Assistant for our remodel construction/handyman and sprinkler and lawn care businesses.