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SECRETARY TO THE DEPARTMENT OF HISTORY, POLITICAL SCIENCE, AND HUMANITIES

Lee University\nFull Time\nStaff\nThe Departmental Secretary provides assistance to the department chair and faculty with daily departmental operations. This is a full-time, 10.5-month position.\n

ESSENTIAL DUTIES AND RESPONSIBILITIES

\nAct as receptionist for the department chair and department.\nMeet deadlines on yearly Academic Event/Event Calendar from the VPAA's office.\nCoordinate department events, travel, and meetings.\nBuild class schedule for upcoming semesters by entering course offerings.\nCompile information for faculty workload profiles and reports.\nSupervise and train student worker(s).\nManage department budgets, vouchers, transfers, and purchase orders.\nMaintain an electronic filing system for the department.\nMaintain information in full-time, adjunct, and part-time faculty files.\nProcess faculty Overload payroll, part-time faculty payroll, student employee time review and approval.\nPrepare part-time faculty contracts, full-time summer contracts.\nPrepare third-year review, retention, and promotion packets.\nSchedule and administer faculty student course evaluations.\nReview and edit department information in the university catalog.\nReport maintenance and custodial needs for the department.\nPurchase and stock faculty office supplies.\nAll other duties as assigned.\n

QUALIFICATIONS

\nMature, committed Christian with an understanding of and commitment to the mission of Lee University.\nDemonstration of ethical, moral, and professional behavior in the office environment\nA positive and flexible attitude.\nExcellent organizational skills with the ability coordinate a wide variety of tasks, set and meet deadlines, and pay close attention to detail.\nEffective communication\nPrompt management of tasks given by department chair.\nAbility to maintain confidential files and information in accordance with FERPA regulations.\nWillingness to respond to faculty needs in a timely and professional manner\nStrong word processing and database management skills (prefer at least intermediate experience with Microsoft Word, Excel, Access, Outlook, PowerPoint, web page editors, electronic mail, and Internet functions/services). Experience with Lee University's data system (Colleague) is preferred.\nAbility to handle interruptions calmly and professionally.\nAbility to input and keep accurate records, compose timely reports, and ensure reliability and completeness of information.\nAbility to accomplish complex tasks, prioritize responsibilities and meet deadlines\nAbility to respond positively to constructive criticism, guidance, and suggestions for improvement regarding performance.\nEDUCATION and/or

WORK EXPERIENCE

\nBachelor's degree preferred.\nPrevious administrative and customer service experience, preferably in an academic setting.\n

PHYSICAL REQUIREMENTS

\nWhile performing the duties of this job, the employee is regularly required to sit, talk, and listen. The employee is occasionally required to stand, walk, and reach with hands and arms. Bending for filing and events is sometimes required. The secretary must occasionally lift and/or move up to 25 lbs. Extended time in front of a computer screen is necessary. Additionally, physical preparations for events are part of this position such as: event set up, tear down, clean-up, and storage of leftover food, decorations, and/or costumes is required for events hosted by the department.\n

WORK ENVIRONMENT

\nThis position is a full-time, non-remote position working in an office environment with a low to moderate noise level.\n

TO APPLY

\nInterested candidates should submit an electronic copy of the following: 1) cover letter, 2) resume, 3) staff employment application and 4) contact information for three professional references to John Coats at jcoats@leeuniversity.edu.\nCampus Alerts\nEmergency Info\nTitle IX\nAccessibility Policy\nTechnology Acceptance Use Policy\nSocial Media Guidelines\nBrand Guidelines\nData Security Notice\nLee University is a private, comprehensive university located in Cleveland, Tennessee, in the foothills of the Appalachian Mountains. Lee is emerging as a leader in higher education in the southeastern region and is consistently ranked in the \"Top Tier\" of the Best Regional Universities in the South by U.S. News and World Report. 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