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Bilingual Administrative Assistant
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EMC Systems LLC
Nashville, TN (In Person)
$39,520 Salary, Full-Time
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Job Description
Bilingual Administrative Assistant EMC Systems LLC Nashville, TN Job Details Full-time $18 - $20 an hour 19 hours ago Qualifications Spanish Administrative experience Calendar management Clerical experience Office management Full Job Description Job Summary We are looking for a proactive, detail-oriented, and solution-driven Administrative Assistant who can take ownership of administrative processes and help improve the overall efficiency of the company. This is not a "task-only" role — we need someone who thinks ahead, identifies issues, and implements solutions without constant supervision. Responsibilities Create, review, and send invoices (ensure all billable items are included) Follow up on outstanding invoices and manage collections Handle permit applications and actively track their progress Communicate with city offices, clients, and team members Manage and respond to emails promptly Process payroll and assist with bookkeeping tasks Maintain organized employee and subcontractor records Collect and track required documentation (W-9s, COIs, etc.) Oversee daily administrative operations Skills Fluent in both English and Spanish with strong verbal and written communication skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications. Experienced with office management software such as QuickBooks for bookkeeping tasks. Skilled in multi-line phone systems, data entry, filing, and calendar management. Demonstrates excellent organizational skills with the ability to prioritize tasks effectively. Strong typing skills coupled with attention to detail for proofreading and document accuracy. Knowledge of office procedures including clerical experience, time management, and customer service excellence. Join us to be a key player in a fast-paced environment where your bilingual abilities and administrative expertise will make a meaningful impact! We value energetic professionals who thrive on organization, communication, and delivering outstanding support every day.