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CE
Caldwell Exteriors
Office Assistant
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on Texas data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$40,158 / year median in Texas
+1% projected growth
Job Description
Job Overview We are seeking a proactive and organized Office Assistant to join our dynamic team! In this vital role, you will be the backbone of our daily operations, ensuring that administrative tasks run smoothly and efficiently. Your energetic, outgoing personality and attention to detail will help create a welcoming environment for clients and support the overall productivity of our office. This paid position offers an exciting opportunity to develop your skills in office management, customer service, and technical proficiency within a vibrant workplace. Responsibilities Manage front desk duties, including greeting visitors, and directing calls with professional phone etiquette Perform data entry and maintain accurate records using spreadsheets and productivity software. Handle clerical tasks such as filing, proofreading documents, and preparing correspondence with strong word processing skills Support calendar management and scheduling for team members or executives, ensuring timely appointments and meetings Assist with office management duties including supply inventory, organization of files, and maintaining a clean, efficient workspace Provide excellent customer support by responding to inquiries via phone or email and assisting clients with their needs Utilize computer skills to troubleshoot basic technical issues and ensure smooth daily operations Requirements Proven office experience with strong organizational skills and attention to detail Proficiency in Google Email, Calendar, Docs, Sheets, and familiarity with spreadsheets and data entry tasks Excellent communication skills, both verbal and written, with the ability to handle phone communication professionally Must have a warm and welcoming personality Experience with QuickBooks or similar accounting software is preferred but not required Strong typing skills along with proofreading capabilities to ensure accuracy in all documents Demonstrated ability to manage time effectively while multitasking in a fast-paced environment Previous personal assistant or front desk experience is advantageous for success in this role Join us as an Office Assistant where your enthusiasm and organizational talents will contribute directly to our success! We value energetic individuals who thrive on providing exceptional support and creating a positive office atmosphere. This is a paid position designed to help you grow professionally while making a meaningful impact every day.