About the position:

The ideal Administrative Assistant is fluent in Spanish and in English languages. Eager to work with aspiring and existing life-style business owners to start and/or grow a business. The ideal candidate is a curious, empathic, focused professional with strong experience with managing calendars, doing QuickBooks data entry, responding to emails, MUST LOVE SPREADSHEETS, and willing to learn. Knowing how to design with Canva is a plus. The position is Monday - Thursday from 9:00 am to 2:00pm and it may grow into a full time position. The position reports to the Executive Director.

Essential Job Duties:

Information and document preparation: Prepare lots of reports in SPREADSHEETS, briefing materials, spreadsheets, correspondence, and other documents the executive needs for meetings and decisions.

Task and follow-up management:

Maintain visibility into commitments, deadlines, deliverables, and outstanding requests so important items do not fall through the cracks.

Calendar and time management:

Manage the executive's calendar, schedule and coordinate meetings, resolve conflicts, protect focus time, and help ensure the executive spends time on the highest-priority activities.

Meeting management:

Organize meetings, prepare agendas and materials, coordinate participants, take notes when appropriate, track decisions, and follow up on action items.

Communication management:

Monitor and prioritize emails, calls, correspondence, and requests; draft routine communications; and determine which matters require the executive's direct attention.

Stakeholder coordination:

Serve as a key point of contact between the executive and employees, clients, board members, vendors, partners, and other stakeholders.

Administrative management:

Handle expenses, reimbursements, invoices, records, filing, contact information, subscriptions in QuickBooks.

Confidentiality and discretion:

Handle sensitive personnel, financial, strategic, and organizational information professionally and securely.

Prioritization and problem-solving:

Anticipate scheduling or operational problems, identify what is urgent versus important, resolve routine issues independently, and escalate matters appropriately.

Qualifications and Requirements:

Spanish bilingual/bicultural required. Experience using spreadsheets. Experience with QuickBooks. Experience working in office enironment. Attention to detail. Useful Skill Sets/Experience Experience with dataentry. Supporting logistics for events. Tech savvy and demonstrated interest in technology and social media as a resource. Curious, empathic, attention to detail.

Benefits:

Hourly is $16.00 to $18.50 depending on experience. Paid time off the 2 weeks between Christmas and New Years Day averaging the weekly hours. 20 hours of paid vacation per year after 3 months of work. 20 hours of sick leave per year after 3 months of work. EGBI is an equal opportunity employer. This position is open until filled.

Job Type:

Full-time Pay:

$16.00 - $18.50 per hour

Benefits:

Flexible schedule Paid time off

Language:

English (Required) Spanish (Required)

Work Location:

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