Project Administrator

Project Administrator INTERA Incorporated - 4.6 Austin, TX Job Details 13 hours ago Benefits Paid parental leave AD&D insurance Paid holidays Health insurance Dental insurance Tuition reimbursement Parental leave Vision insurance Life insurance Pet insurance Qualifications Project team coordination Microsoft Outlook Schedule management Cross-functional collaboration Cross-functional communication Progress tracking (project management tasks) Full Job Description INTERA Incorporated is seeking a detail-oriented Project Administrator to support our Water Resources and Supply line of business in our Austin, Texas office. This role will provide direct support to project managers and technical teams on geologic, hydrogeologic, groundwater modeling, and water resource engineering projects for our Texas Groundwater team. The Project Administrator will assist with project setup, tracking, documentation, and internal workflows while helping ensure compliance with company standards and contractual requirements. This role is well-suited for a project management and administration professional who understands that successful project delivery depends on strong organization, clear communication, effective collaboration, accurate documentation, and proactive coordination. The Project Administrator plays an important role in maintaining consistency, accuracy, and efficiency across multiple technical consulting projects. This position requires strong organizational skills, attention to detail, sound judgment, and the ability to manage competing priorities in a fast-paced professional services environment. The successful candidate will have strong project management skills, including scheduling, budget tracking, documentation management, invoicing support, internal reporting, and process coordination. This position plays a key role in enabling efficient project execution and successful delivery for our clients. Join INTERA and help support meaningful projects that make a difference today for a better, more sustainable tomorrow. Key Responsibilities Provide comprehensive administrative and coordination support to project managers in daily project operations. Assist with tracking project schedules, budgets, task progress, milestones, and deadlines; prepare internal status updates as needed. Coordinate project documentation and deliverables, including tracking drafts, review cycles, submittal schedules, and final deliverable distribution. Maintain organized project files and records in accordance with company standards, including timely archiving of final deliverables in coordination with the technical editor and project team. Support invoice preparation by coordinating backup documentation, tracking billable tasks, and working with accounting staff to help ensure timely and accurate billing. Assist with administrative aspects of contracts, task orders, amendments, and subconsultant agreements; help track contract requirements and deliverables. Support project meeting coordination, including scheduling, logistics, agenda preparation, meeting materials, and follow-up documentation. Support internal QA/QC processes by helping ensure project documentation is complete, consistent, accurate, and compliant with internal procedures. Required Qualifications Associate's or bachelor's degree in Business Administration, Project Management, Environmental Science, Engineering, or a related field. Equivalent professional experience may be considered. 2-5 years of experience providing project management, project coordination, or administrative support in a consulting, engineering, environmental, or professional services environment Demonstrated experience supporting project managers with scheduling, task tracking, documentation, and project coordination. Strong organizational and time-management skills, with the ability to manage multiple projects, priorities, and deadlines. High attention to detail, with a commitment to accuracy, consistency, and quality Proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams; experience with project management or document management systems is a plus. Strong written and verbal communication skills, with the ability to coordinate effectively across project teams. Ability to work independently while collaborating effectively with project managers and technical staff across multiple teams. Preferred Qualifications Background in engineering, environmental, or scientific consulting Knowledge of project billing processes, time-and-expense tracking, and cost control Ability to use AI tools to improve efficiency, streamline workflows, or support project administration tasks Exposure to regulatory-driven or agency-focused projects Understanding of QA/QC procedures for technical or regulatory deliverables Interest in professional growth in project coordination, project management, or operations About INTERA & Our Benefits INTERA is a Top Workplaces

USA 2025

Award Winner! Founded in 1974, INTERA has grown into an international geoscience and engineering consulting firm that helps clients make informed business decisions, mitigate risk, and drive optimal outcomes in a multitude of industries. Building and sustaining a strong company culture is at the heart of INTERA's practice of good stewardship. We strive to foster an environment where people love the work that they do and the place that they work because we believe that our employees are our most valuable asset. As an employee-owned company, we are committed to investing in our people's needs for security, health, and well-being with: Medical, dental, and vision insurance that includes a free health plan option for employee-only coverage Paid parental leave - up to 12 weeks for birthing and non-birthing parents Group term life and accidental death and dismemberment insurance, short-term and long-term coverage - paid 100% by the company Paid holiday, vacation, and sick time Opportunities for stock ownership Performance-based bonuses and award programs for technical paper publication and employee referrals Career coaching instead of performance evaluations Tuition reimbursement, financial assistance for professional licensure and registration, and one paid membership to a professional society Pet insurance, and more These are some of the reasons why many of our employees have spent 10 to 25 years at INTERA. We love what we do, and it shows.