DICKINSON HIGH SCHOOL

- Dickinson, Texas This job is also posted in Dickinson Independent School District\nJob Details\n

Job ID:

5806829\n

Application Deadline:

Posted until filled\n

Posted:

Yesterday\n

Starting Date:

Immediately\nJob Description\n

Position:

Secretary to the Director of Career & Technical Education and Career Readiness\n

Campus:

Dickinson High School\n

Wage/Hour Status:

Non-Exempt\n

Immediate Supervisor:

CTE Director Pay Grade:

Per Compensation Manual\n

Days Employed:

Per Compensation Manual\n

POSITION SUMMARY

\nEnsure the efficient operation of the CTE Department\nProvide clerical services to the CTE Department Act as the receptionist at the CTE building\n

QUALIFICATIONS

Education/Certification:

High School Diploma or GED Special Knowledge/Skills:

\nProficient in the use of personal computers and software to develop spreadsheets, databases, and word processing (Microsoft Office Products)\nProficient word processing and file maintenance skills\nProficient in the use of Skyward\nProficient in the use of Finance Plus Budget System\nEffective organizational, communication, and interpersonal skills\nKnowledge of accounting principles\nAbility to create and maintain the CTE website\nAbility to work with community members, parents, teachers\n

MAJOR RESPONSIBILITIES FOR THE CTE AND FINE ARTS DEPARTMENT

\nPrepare written correspondence, forms, schedules, or reports using a personal computer\nPrepare instructional materials, meeting agendas, and campus communication\nMonitor and process personal time records, including leave requests and reports\nCompile information and submit to the central office according to established deadlines\nMaintain department calendar of events\nSchedule meetings, appointments and maintain a calendar for directors\nAssist students, teachers, and parents\nReceive incoming calls, take reliable messages, and route them to appropriate staff\nMaintain physical and computerized files, including mailing lists, student records, visitor logs, and office communication\nUpdate handbooks, policy manuals, and other documents\nPerform routine bookkeeping tasks, including simple arithmetic operations to maintain department budget records\nPrepare and process purchase orders\nReceive, store, and issue supplies and equipment\nPrepare and make cash deposits for activity account(s)\nResponsible for maintenance of activity checkbook(s) and ledger(s)\nAssist with the coordination of faculty meetings, campus activities, district events\nAssist with tracking student certifications data and add this data to the student information system\nAssist with ensuring required vendors are on the approved vendor list; solicit vendors to complete bid packet\nAssist with budget preparation for the department\nSort, distribute, or deliver mail and other documents\nMaintain confidentiality\nPromote positive public relations by creating/maintaining effective relationships with students, staff, parents and community members\nAttend department training\nPay invoices\nOrder supplies, furniture, etc.\nCreate/process required paperwork for department consultants\nCreate/process travel for students Create/process repair requests for equipment\nCreate/process truck rentals\nCreate/process teacher/director travel\nCreate/process purchase orders, request for payments, and requisition purchase orders\nFollow up on packing slips/invoices for payment with teachers/directors\nCall Vendors when there are invoice issues with backorders/missing invoices/packing slips\nEnsure PSA/Vendor Packets are on file before teachers are given Purchase Orders\nAssist with other duties as assigned\n

EQUIPMENT USED

Personal computer, printer, copier, fax machine, and calculator\n

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used:

Personal computer and peripherals; standard instructional equipment\n

Posture:

Prolonged standing; frequent kneeling/squatting, bending/stooping, pushing/pulling, and twisting\n

Motion:

Frequent walking\n

Lifting:

Regular light lifting and carrying (less than 15 pounds); may lift and move items up to 45 lbs\n

Environment:

Work inside, may work outside; regular exposure to noise\n

Mental Demands:

Maintain emotional control under stress; work prolonged or irregular hours\n

Position Type:

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Secretary to the Director of Career & Technical Education and Career Readiness