Secretary (All Departments)

To provide clerical/secretarial assistance to Education Department staff to meet the functions and facilitate the implementation of activities in the Department. Acts as receptionist and provides general information. Collects information, reviews, verifies or corrects, then routes for further processing or files as appropriate. Processes all mail and sorts, routes or files correspondence as appropriate. Prepares routine correspondence, letters, requisitions, memorandums, email as requested. Prepares request for travel, related vouchers, inventory transfers, program reports, or similar documents. Attends all trainings, meetings as required. Assists on other assignments in the department and other departments when requested. Keeps record of calls and follows up on requests. Processes work orders, reimbursements, purchase requisitions and follows up until item or service is completed. Complies with all Program policies and procedures. Performs other duties as assigned by the immediate supervisor or Executive Director. Must have a high school diploma or its equivalent. Must be Bilingual (English/Spanish). Must have basic knowledge of clerical and office duties. Must type accurately and have the ability to deal with the public in a tactful and diplomatic manner. Some experience is preferable, but can be accumulated during 2 to 6 months employment in the position. Applicant is required to provide copies of diplomas and certificates of achievements with application.