Administrative Assistant - CE

We're excited to announce an Administrative Assistant - Code Enforcement position within the Neighborhood Services Department! If you enjoy staying organized, supporting others, and helping keep day-to-day operations running smoothly, this could be a great fit. Under the general direction of a supervisor, this position will perform a variety of organizational, administrative, and/or legal support activities for an assigned department or division. Performs skilled tasks in general office administration, including department budget management, records, and communications; may supervise other departmental administrative staff. The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties. Provides administrative support to the assigned department or management team members. Maintains calendars, schedules meetings and appointments; prioritizes and resolves complex meeting schedules; coordinates meeting resources, travel, and special events. Maintains records of rental inspection activity and responds to public information requests related to Code Enforcement and rental inspection records. Prepares meeting agendas and presentation materials; takes and transcribes meeting minutes and prepares summaries for distribution. Performs rental inspection program functions, including review of applications, fee assessment and collection, and permit issuance. Communicates official programs, policies, and procedures to the public. Conducts and coordinates assigned projects and research studies; organizes and tracks documents for important cases, projects, and assignments. Identifies and resolves problems, including deadlines and time constraints related to areas of assignment; monitors due dates and progress for critical documents, projects, and files. Composes correspondence and other communication on a wide variety of subjects requiring knowledge of the procedures and policies of the City; creates, edits, and processes memoranda, and legal and technical documents. Evaluates, updates, and maintains department files and databases; collects and compiles statistical data; develops and creates a variety of technical and statistical reports; updates manual and computer records and tracking systems; creates management reports. Research files and computer databases; ensures all administrative actions are following City policy, procedures, and guidelines; utilizes the City computer systems to input, access, retrieve, and review confidential data. Resolves problems and customer service inquiries within the scope of authority; screens and routes calls to appropriate individuals, takes and delivers messages. Provides assistance to staff and customers on compliance with laws, rules, and regulations. Responds to sensitive requests for information that may involve confidential matters. Performs other duties as assigned.

SUPERVISION EXERCISED

No direct supervision exercised; may exercise occasional administrative and functional supervision for specified activities. Valid driver's license High School Diploma One (1) year of experience in administration, business, code enforcement, or equivalent.

Special Requirements:

None Physical Demands/Work Environment:

Standard office environment. Ability to sit or stand for long periods. Ability to lift 15 pounds. None