Personal Assistant

Personal Assistant Garland, TX Job Details Full-time 1 day ago Qualifications Google Workspace Microsoft Excel Microsoft Outlook Phone communication DocuSign Expense management Filing Project coordination Executive administrative support Mid-level Transcription Client invoicing Task prioritization QuickBooks Data entry Organizational skills Multi-line phone systems Typing Clerical experience Office management Proofreading Phone call management Travel scheduling Google Calendar Communication skills Personal assistant experience Progress tracking (project management tasks) Full Job Description Job Summary We are seeking a dynamic and highly organized Personal Assistant to provide comprehensive administrative and operational support to our executive team. This role is vital in ensuring smooth daily operations, managing schedules, coordinating projects, and handling a variety of clerical tasks with professionalism and enthusiasm. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to help elevate our organization's efficiency and effectiveness. Duties Manage and maintain complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision. Coordinate various projects by tracking deadlines, preparing reports, and ensuring timely completion through effective communication and follow-up. Organize travel arrangements including booking flights, accommodations, transportation, and preparing detailed itineraries. Handle correspondence via phone, email, and written communication with exceptional phone etiquette and professionalism. Prepare documents through proofreading, transcription, data entry, and creating presentations using Microsoft Office tools. Oversee office management tasks such as filing, maintaining supplies, managing multi-line phone systems, and overseeing front desk responsibilities. Assist with bookkeeping using QuickBooks for expense tracking and invoicing while supporting overall administrative functions like filing and document management through DocuSign. Provide executive administrative support including note-taking during meetings, managing confidential information, and supporting personal errands as needed. Experience Proven experience as a Personal Assistant or in an administrative role supporting executives or senior management. Demonstrated expertise in office management, clerical tasks, customer service, data entry, and project coordination. Strong proficiency in Microsoft Office Suite (Word, Excel PowerPoint), Google Workspace applications (Gmail, Calendar), QuickBooks, and familiarity with office equipment such as multi-line phone systems. Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment. Exceptional typing speed combined with proofreading and transcription skills for accurate documentation. Prior experience handling bookkeeping responsibilities including invoicing and expense management is preferred. Knowledge of office procedures including filing systems, front desk operations, and office software tools like DocuSign is highly desirable. Join us in a role that offers vibrant daily challenges where your organizational talents will shine! We're committed to fostering a supportive environment that values your contributions while providing opportunities for growth in a fast-moving professional setting.

Work Location:

In person