Job ID:

5875704\n

Application Deadline:

Posted until filled\n

Posted:

Yesterday\n

Starting Date:

Immediately\nJob Description\n

Primary Purpose:

\nUnder minimal supervision, organize and conduct the routine work activities of the operations department and provide clerical services to the Chief Operations Officer.\n

Qualifications:

Education/Certification:

\nHigh school diploma or GED\n

Special Knowledge/Skills:

\nProficient keyboarding, data entry, word processing, and file maintenance skills\nKnowledge of correct English usage, grammar, spelling, and punctuation\nKnowledge of basic bookkeeping principals\nAbility to use software to develop spreadsheets, databases, and do word processing\nAbility to prioritize workflow to address the multiple needs of the supervisor or department\nAbility to multi-task numerous complex administrative activities\nStrong organizational, communication, and interpersonal skills\n

Experience:

\n2 years secretarial experience, preferably in public education environment\n

Major Responsibilities and Duties:

\nRecords, Reports, and Correspondence\nPrepare correspondence, memorandums, forms, requisitions, and reports for the Chief and other operations department staff.\nReceive and process work orders.\nCompile maintain, and file all reports, records, and other documents.\nSet up and maintain secure convenience files on all department employees in accordance with state, federal, and district requirements. Coordinate file maintenance schedules with central office.\nPhones\nAnswer incoming calls, take messages, and route them to appropriate staff. Handle questions and requests falling within level of responsibility\nAccounting\nPerform routine bookkeeping tasks and maintain department budget records in an accurate manner including calculating trip tickets and billing appropriate department or campus for payment.\nOrder office supplies for department. Prepare purchase orders and payment authorizations as directed.\nCompile and report time records, including leave requests and reports. Prepare payroll data on department employees.\nOther\nWelcome all visitors and handle their requests or refer them to appropriate personnel. Maintain effective rapport with general public and handle any problems or concerns in a prompt and courteous manner.\nMaintain a calendar of department activities and staff schedules and make appointments as required. Make meeting arrangements including arranging and setting up facilities and equipment and preparing materials.\nMaintain confidentiality of information.\nFollow district safety protocols and emergency procedures.\nOther duties as assigned.\n

Position Type:

Full-Time\n

Salary:

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