Administrative Associate II - Assistant to the Chair

Toggle navigation Home Search Jobs Job Alerts Log In /Create Account Help Application Instructions FAQs Staff Pay Grade Table Administrative Associate II - Assistant to the Chair Bookmark this Posting Print Preview | Apply for this Job Posting Details Come and join the Bearkat community! Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging. SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package , competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs. Posting Information This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. Requisition 202600141S Title Administrative Associate II - Assistant to the Chair FLSA status Non-Exempt Hiring Salary This position is a pay grade 6. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/550174.pdf . Occupational Category Technical/Para-Professional Department Dept of Counselor Education Division Division of Academic Affairs Open Date 05/18/2026 Open Until Filled Yes Educational and Experience Requirement Associates Degree in related field. Three years relevant administrative assistant experience or experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered. Nature & Purpose of Position Performs advanced administrative assistant duties for the Department of Counselor Education. Primary Responsibilities Performs advanced administrative assistant duties. Provides departmental or university information to students, departments, and staff. Assists in developing policies and interprets policies and procedures. Schedules appointments and activities. Compiles, tracks, and reviews data and reports. Attends meetings and takes notes. Prepares, reviews, revises and distributes documents and correspondence. Orders and maintains supply inventory. Handles budget matters including purchasing, P-Card purchases, and monitors expenses. Prepares reports and correspondence for the Department Chair. Performs other related duties as assigned. Other Specifications Requires a general knowledge of standard office functions. Requires good knowledge of procedures and practices. Must be able to use standard office software. Must be able to apply policies and procedures and solve routine problems of a repetitive nature. Maintains contacts with visitors and students in the office or on the telephone. Full Time Part Time Full Time Position Number Quicklink https://shsu.peopleadmin.com/postings/47294 EEO Statement EEO Statement Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an "at will" employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215. Annual Security and Fire Safety Report Applicant Documents Required Documents Resume Optional Documents Cover Letter Letter of Recommendation 1 Letter of Recommendation 2 Letter of Recommendation 3 Screening Questions Required fields are indicated with an asterisk (•). • How did you learn about this position? The Chronicle of Higher Education TWC - Work in Texas Inside Higher Ed Higher Ed Jobs HERC - Higher Education Recruitment Consortium SHSU Website SHSU Employee Other If your response to the question above was "SHSU Employee" please indicate employee's name and department. (Open Ended Question) If your response to the question above was "Other" please indicate from what source. (Open Ended Question) © Copyright Sam Houston State University. All rights reserved.