Part-time Administrative Assistant II Responsibilities:

Provide assistance to AEL program director, coordinator and project team with day-to-day grant-related tasks including but not limited to: Assures quality and timely delivery of scheduled grant funded classes by working with site staff to coordinate all aspects of course delivery at assigned sites or campus. With coordinator, coordinates grant course schedule and ensures program and/or supplies, materials, textbooks, equipment purchase and set up/maintained as necessary. Maintain TEAMS databases and project files according to AEL and SJC requirements. Data entry into multiple systems. Assures a professional environment is maintained in program meeting rooms and functions for events. Assist with event planning and preparation for grant participant recruitment events, workforce readiness seminars and functions. Implements any security procedures for equipment, materials and supplies as necessary. Assists project staff and participants with registration process. Responds appropriately to requests and inquiries from participants, potential participants, affiliated organizations, other educational organizations, partners, etc. in a timely fashion.

Requirements:

High school diploma or equivalent
One year of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job
Availability to work nights or weekends when necessary
Proficient in Microsoft Office suite
Must be flexible and comfortable in dynamic environments where immediate response may be important

Preferred:

Associate degree
Experience with working with ESL and GED students
BEST Plus, BEST Literacy, TABE and TEAMS Certified
Functional knowledge of Banner, TEAMS, program planning and training environments.
Bilingual applicants are encouraged to apply Additional information:
Grant-funded positions are contingent on the continuation and the availability of grant funds.
All applicants MUST include the following documents (doc or PDF format preferred) to be considered for this position: Cover Letter, Resume and Copy of Transcript.
The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.

To be considered for this position, the following documents must be uploaded: resume, cover letter and transcripts (Official transcripts are required upon hire).

Salary Grade:

15.00 Salary is based on the Board-approved salary schedule for the current fiscal year.

See Salary Schedule Requisition Number:

req6370

Posting Close Date:

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