Assistant to the City Manager

Performs high-level administrative and professional work to the City Manager and in support of department heads. Manages responsibilities relating to a wide variety of situations/projects involving upper-level executive administrative functions of the Office of the City Manager and provides administrative support to the City Manager. Responsible for confidential and time-sensitive materials while formulating routine and advanced correspondence, including letters, memoranda, and reports. Familiar with a variety of administrative concepts, practices, and procedures. Relies on experience and logical judgment to plan and accomplish goals and requires a wide degree of creativity and latitude to meet daily objectives.

Qualifications:

Examples of Duties:

Adhere to all City policies and procedures as outlined in the Employee Handbook,in particular: Attendance Policy All Safety Policies and Procedures Appropriate business casual attire for office personnel and proper uniform attire for those departments that are so designated (Police, Fire, and Public Works Departments); Assists the City Manager in the management of his/her schedule and email; works under the supervision of the City Manager; may supervise interns or assigned project staff as directed; Provides administrative support in a variety of capacities, including telephone coverage, copier projects, mail handling, supplies control, processing of letters/correspondence, events/meeting planning/travel arrangements, report generation, invoice/expense reporting, and assisting with the completion of specially assigned projects; Assists in the preparation and review of agendas, presentations, and supporting materials for the City Council in conjunction with the City Clerk; Represents the City Manager s Office at meetings, conferences, luncheons, and community events; Responds to citizens inquires, complaints, and requests for information in a timely manner; Maintains a collaborative working relationship with all department directors and possesses an in-depth understanding of each department s functions, challenges, and goals to support cross-departmental coordination and decision-making; supports staff execution of new technology tools and systems when appropriate to improve efficiency Work with other administrative personnel to accomplish organizational goals; Perform special projects as assigned and demonstrate the ability to handle multiple tasks with little or no supervision; Adheres to and promotes all City policies, procedures, and practices; and, Performs other duties as assigned.

Typical Qualifications:

Bachelor s Degree in Public Administration or related field; 3-5 years of experience as an Administrative Assistant/Secretary,at least two years experience working for a senior manager(work experience may be substituted for educational requirement); Experience in advanced Microsoft Suite/Office and Adobe Acrobat skills required; Articulates with excellent interpersonal, problem solving, decision making, and communication skills (Orally and written); Supports honest and ethical behavior among employees; and, Promotes a customer-oriented business philosophy via serving as an Ambassador for the City of La Marque, Texas.

Supplemental Information:

Work is an in-person environment with occasional attendance at evening or weekend meetings off-site and community events. Position requires frequent use of computers, phones, tablets, and standard office equipment. Work involved meeting tight deadlines and managing multiple priorities.

NOTE:

The above statements are intended to describe the general nature and level of work being performed by the person assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills and physical demands required of personnel classified.

EMERGENCY OPERATIONS CLASSIFICATION, TIER 1

Employees with specific responsibilities who remain in the City, on the job, and/or at a designated location during an emergency.