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Between $40k and

$50k

Per Year DOE (Depends on Experience)

Position range in Webb County $38k - $65k Per Year Executive Secretary

LAREDO ISD

Occupation:

Executive Secretaries and Executive Administrative Assistants

Location:

Laredo, TX - 78040

Job Type:

Regular, Full Time (30 Hours or More), Permanent Employment, Day Shift

Posted:

09/03/2026

Positions available: 1

Source:

WorkInTexas

Web Site:

WorkInTexas

Onsite /

Remote:

Work onsite all of the time

Updated:

09/06/2026

Expires:

10/03/2026

Job #: 17064645

Job Requirements and Properties

Help for Job Requirements and Properties. Work Onsite

Full Time Education

High School Diploma or Equivalent Experience

48 Month(s) Age

21 and up Language

English, Well Schedule

Full Time Job Type

Regular Duration

Permanent Employment Shift

Day Shift Public Transit

Available Benefits Help for .

Primary Purpose:

Ensure the efficient operations of an administrative department and provide secretarial services to the department Asst. Superintendent. Work under general supervision. Handle confidential information professionally with all levels of district employees, parents, students, outside entities and the general public. The job of the Executive Secretary requires strict confidentiality of information.

Major Responsibilities and Duties:

• 1. Prepare correspondence, memoranda, and reports for Asst. Superintendent, including but not limited to agendas, minutes, policies, bulletins, reports, legal notices, memos, etc.
• 2. Works collaboratively with other district administrators and staff to compile and prepare reports as needed including executive summaries, monthly department reports, confidential reports, presentations, and other documents.
• 3. Prepares all presentations and documents for submission at board meetings.
• 4. Attend all committee and regular board meetings and take notes for preparation of minutes.
• 5. Schedules, prepares, and organizes appointments, trainings, meetings, and maintains staff schedules and calendars and district calendar of events.
• 6. Coordinate travel arrangements, itineraries, and accommodations for department administrators as needed, including hotel reservations, conference registration, travel reconciliation, etc.
• 7. Manage and monitor reports, documents, and outgoing assignments requiring the Asst. Superintendents signature; and ensure all documents have been reviewed and approved by the appropriate department directors and returned in a timely fashion.

8. Maintain manual and electronic documents, files, and records (e.g. contacts, time sheets, legislative information, databases, website, etc.), department website for the purpose of providing up to date information and historical reference in accordance with established administrative guidelines and legal requirements.

9. Prepare purchase orders requisitions, work orders, budget transfers, expense report and other workflows for the department.

10. Respond accordingly to telephone calls, take reliable message and route messaging to appropriate staff.

11. Receive and assist all visitors, district staff, parents, and students.

12. Receive, sort, and distribute mail and other documents to department staff.

13. Oversee the work activities within the office for the purpose of organizing assignments, monitoring progress, and ensuring completion with established guidelines and comply with all state and district policies and regulations.

14. Maintain strict confidentiality at all times.

15. Dress professionally and appropriately at all times.

16. Performs such other duties as may be assigned.

Minimum Requirements:

High school diploma or G.E.D. from a school recognized by the Texas Education Agency/Texas Private School Accreditation Commission

Four years of administrative secretarial experience, within a public-school setting involving preparation and management of public documents and records.

Proficient skill-based competencies required to satisfactorily perform the functions of the job including effective and accurate operation of standard office equipment, proficient knowledge and use of pertinent software applications (e.g. Microsoft Office Suite, Board Agenda Submission System, Workflow, word processing, and file maintenance).

Proficiency in written and oral communication in the English and Spanish Language.

Preferred Requirements:

Associates or Bachelor degree from an accredited institution.

Special Knowledge/Skills:

Demonstrated ability to work effectively and harmoniously with all district staff, board members, parents, students and general public.

Demonstrated ability to communicate effectively both in written form and orally.

Knowledge of school district organization, operations, and administrative policies.

Excellent organization, communication, and interpersonal skills.

Possess technical skills necessary to perform essential job requirements such as email, correspondence and power point presentations, Word, Excel, PowerPoint, Board Agenda Submission System, Workflow, Frontline, Skyward and any other systems the district is utilizing.

Ability to assume responsibility without direct supervision, exercise judgment and make decisions within the scope of authority.

Ability to communicate with the public pleasantly both in person and by telephone.

Demonstrate a professional disposition and demeanor to work with integrity, ethical perspective and loyalty to the Superintendent, Board of Trustees, and school system.

Ability to work under pressure.

Excellent organization, communication, and interpersonal skills.

Equipment Used:

Personal computer, email, scanner, printer, copier, fax machine and phone system.

Working Conditions:

Work prolonged or irregular hours, including weekends

Maintain emotional control under stress

Work with frequent interruptions

Moderate lifting and carrying

Possible exposure to biological hazards

Prolonged sitting, standing, and walking

Prolonged use of electronic equipment