Administrative Assistant

Administrative Assistant Davis Insurance & Associates Lorena, TX Job Details Part-time From $13 an hour 5 days ago Qualifications Google Workspace Report writing Microsoft Excel Maintaining an organized workspace Microsoft Outlook Phone communication Event planning Filing Executive administrative support Transcription Task prioritization Data entry Organizational skills Multi-line phone systems Typing Clerical experience Office management Proofreading Phone call management Travel scheduling Microsoft Outlook Calendar Google Calendar Communication skills Personal assistant experience Entry level Full Job Description Job Summary We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior management. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. This role involves coordinating projects, managing schedules, handling correspondence, and supporting various office functions to ensure smooth daily operations. Experience in office management, event planning, and data entry will be highly valued. The Executive Assistant will play a key role in maintaining an organized and productive work environment. Duties Manage and coordinate executive calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision. Prepare and proofread documents, reports, and correspondence with strong attention to detail and accuracy. Handle phone etiquette professionally while managing multi-line phone systems and front desk responsibilities. Assist with project coordination to support company initiatives and tasks. Perform data entry, filing, and general clerical tasks including document transcription and proofreading. Handle basic office management duties such as filing, organizing supplies, and maintaining office equipment. Provide executive administrative support including travel arrangements, expense reports, and personal assistant tasks as needed. Maintain confidentiality of sensitive information while providing exceptional customer service to internal teams and external clients. Qualifications Proven experience in an executive administrative or personal assistant role with strong office management skills. Proficiency in Microsoft Office (Word, Excel), familiarity with Microsoft Outlook Calendar. Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment. Strong typing skills along with experience in data entry, transcription, proofreading, and filing. Exceptional phone etiquette with experience managing multi-line phone systems. Demonstrated ability to handle confidential information discreetly with professionalism. Excellent communication skills—both written and verbal—and a proactive approach to problem-solving. Previous experience in customer service or front desk operations is advantageous. This position offers an engaging opportunity for a dedicated professional to contribute significantly to our team's success through exceptional organizational support and administrative expertise.

Job Type:

Part-time Pay:

From $13.00 per hour

Work Location:

In person