Are you an organized, proactive Office Administrator who thrives in a fast-paced environment and enjoys being the backbone of a growing business? At Barbe Electric, we're looking for someone who loves juggling responsibilities, supporting a great team, and taking pride in delivering high-quality work—while having fun along the way. This is more than an admin role. You'll be a key player in keeping our operations running smoothly, supporting our Director and trades team, and helping maintain our professional, customer-first reputation. We are excited about providing the highest quality service in all our electrical specialties. We aim to employ only the most highly motivated team members where the overall quality and pride in our work are the key factors to providing this service.
Position Overview:
•
Position Status:
Office Assistant.
Reporting Relationships:
Owners
- Matt Barbe and Mike Barbe, Office Admin
- Callie Barbe, Supervising Operation Manager
- Devin Powell Liaise with: Office staff and other team members and clients.
Expected hours of work:
8:00am
A lunch break will be taken at 12:00 for 1 hour.
Expected Contract Rate:
Negotiable, dependent upon demonstrated ability and previous experience.
Role:
- To assist the Owners, Office Manager in ensuring allocated office activities are completed in a timely, accurate and professional manner.
Responsibilities:
Turn up to work at the correct time taking lunch breaks, (as above), to be staggered with Office Admin to ensure phones continue to be answered. Delivering outstanding customer service with excellent phone manner and clear communication 2. Be well presented in regard to clothing and personal grooming at all times. 3. Be polite, courteous and friendly at all times. 4. Carry out all work as instructed by the Office Manager, Owners and/or Operation Manager in the expected time frame. 5. Make sure that your site is safe at all times, (according to OSH regulations). 6. It is expected that you will abide by the 'House Rules' and the 'Rules of the Game' of Barbe Electric Co. 7. Have fun, enjoy and be proud of what you achieve in your working day. 8. If you need time off, then you must give 2 weeks' notice minimum to your Manager. (Acceptance of leave is at the discretion of the Director) 9. If you are sick, contact your Director before 7.30am. 10. You are encouraged to participate in team meetings and contribute to the overall team spirit. Your input, ideas and openness is encouraged and valued. 11. Be willing to share expertise with other staff members. 12. Answer the phone, if away from the phone, let the Office Manager know. 13. Working as part of a team, scheduling jobs for the maintenance tradespeople. 14. Assist with marketing activities (e.g. Mailing letters, website.) 15. Filing. 16. Processing the mail, (as per Receiving and Opening Mail Procedure), and banking of cheques. 17. Attend to email and website enquires as directed. 18. Management of credits back to suppliers. 19. Documentation of procedures under your jurisdiction. 20. Processing and management of Supplier Invoices, including importing. 21. Managing Accounts Payable and Receivable, including processing payments, entering data, and generating invoices 22. Invoicing. 23. Planning employee birthday gifts and helping organise our Christmas party 24. Managing payroll, wages, holiday pay, and ensuring all tax obligations are met accurately and on time 25. Updating Certificates of Insurance (COIs), sending and requesting W9s as required 26. Creation of new jobs in Workiz 27. Creation and management of purchase orders. 28. Management of Vehicle Database.
Key Performance Indicators:
Purchase orders created daily. 2. Communicating effectively (in both articulation and listening), with the Office Manager, Owners and Ops Manager to highlight any potential problems or concerns with staff, workload, quality or client relations. 3. Be punctual on arrival to and from work. You will provide a high level of Customer Service at all times. 4. The ability to demonstrate a willingness to share expertise. 5. Tasks completed in timely and accurate manner. 6. Job folders up to date, both physical and electronic. 7. All relevant invoicing is up to date.
Personal Attributes and Qualifications:
- Extremely ambitious with the drive and commitment to succeed.
Passionate and committed to contributing to excellence in the business. Highly motivated and focused. Is able to delight customers by exceeding expectations. Attention to detail. Naturally shows initiative and is solution focused. Well-presented and articulate. No criminal convictions. A team player. Be able to follow systems and processes to ensure the highest quality of work on time. Experience using Quickbooks and Workiz (CRM) (or similar accounting and trade management software). Willingness to share expertise and help others. High standard of communication skills, including and not limited to listening skills. Able to deal with change in an open minded and enthusiastic manner. Strictly limits time on personal phone calls and/or texts. No personal Social Media during working hours. Adheres to Barbe Electric Policies and Procedures and contributes to the creation and maintenance of them.
Pay:
$15.00
00 per hour
Benefits:
Paid time off Parental leave
Work Location:
In person
