Job ID:

5876019\n

Application Deadline:

Posted until filled\n

Posted:

Yesterday\n

Starting Date:

Immediately\nJob Description\n

Job Title:

Counselor Secretary Exemption Status/Test:

Nonexempt\nReports to:

Principal/Counselor Date Revised:

October 2022\nDept./

School:

Assigned Campus\n

Primary Purpose:

\nUnder moderate supervision provide routine clerical support for the efficient operation of the school counseling office and professional staff. Maintain current and accurate confidential student records.\n

Qualifications:

Education/Certification:

\nHigh school diploma or GED\n

Special Knowledge/Skills:

\nKnowledge of general office procedures\nProficient keyboarding and file maintenance skills\nAbility to use software to develop spreadsheets and databases, and do word processing\nAbility to follow verbal and written instructions\nAbility to perform a variety of tasks often changing assignment on short notice with some direction\nEffective organizational, communication, and interpersonal skills\n

Experience:

\nPreferred 2-3 years of clerical experience\n

Major Responsibilities and Duties:

\nRecords, Reports, and Correspondence\nProvide general clerical support including word processing, data entry, filing, and file maintenance.\nAssist with the registration of new students, including requesting and sending student records, entering student data, and ensure completeness of records.\nProcess changes and adjustments to student schedules.\nMaintain complete and accurate student records including test scores and final grades on permanent records.\nCompile, maintain, and file all reports, records, and other documents as required.\nReception and Phones\nReceive incoming calls, take reliable messages, and route to appropriate staff.\nAssist counselor(s) with scheduling of meetings and appointments.\nOther\nReceive, distribute, and ensure security and confidentiality of testing materials.\nMaintain college information library and help students, parents, and teachers find information about testing, scholarships, and college materials.\nMaintains confidentiality.\nFollow district safety protocols and emergency procedures.\n

Supervisory Responsibilities:

\nNone\n

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used:

Standard office equipment including personal computer and peripherals\n

Posture:

Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting\n

Motion:

Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching\n

Lifting:

Occasional light lifting and carrying (less than 15 pounds)\n

Environment:

May work prolonged or irregular hours\n

Mental Demands:

Work with frequent interruptions; maintain emotional control under stress\n

Position Type:

Full-Time\n

Salary:

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