Senior Administrative Aide - Engineering

Salary:

$22.00/hr. To provide a wide variety of highly responsible and complex clerical and secretarial duties in the coordination of a department or division; to provide professional, effective and efficient public service assistance to the general public. You can search for this position's full job description here .

SUPERVISION

General supervision provided by the Office Coordinator. All behaviors comply with the Code of Conduct and Rules of Behavior outlined in Chapter 8 of the General Government Policies and Procedures Manual. Depending upon assignment, may plan, prioritize, assign, supervise and review the work of assigned clerical staff; provide training and direction as needed. Depending upon assignment, may oversee and participate in clerical and secretarial support work to assist designated department staff in the completion of their duties and responsibilities. Maintain work and leave time records such as monthly duty schedule and vacation and training schedules for various personnel; serve as the Backup Department Payroll Administrator (DPA) for Engineering, Traffic, and GIS; maintain and update personnel files as needed; prepare and maintain reimbursement and expense vouchers; verify invoices and employee hours before disbursing payment. Compose, prepare and review a variety of memorandums, correspondence, reports, public notices and documents as assigned; complete various forms; prepare and distribute reports for review and use; prepare and maintain a variety of forms used by an assigned department. Answer questions and provide information to the public; receive citizen and client complaints and questions; provide assistance filling out City required forms as necessary. Prepare and maintain a variety of files and filing systems; prepare, maintain and update various records; research and verify information as requested' and purge files as appropriate. Screen and direct calls and visitors as appropriate; schedule travel arrangements, reservations, daily operations or meetings as assigned. Participate in annual department budget preparation and administration. Order and maintain office supplies and associated materials; maintain outstanding purchase orders for office supplies and associated materials. Depending upon assignment, may select, supervise and train clerical staff.

OTHER DUTIES AND RESPONSIBILITIES

May serve as a Notary Public; notarize a variety of documents related to City business. Balance receipts for petty cash as needed; issue receipts for department services as necessary; coordinate disposition and sale of City-owned equipment as requested. Attend various meetings and take, transcribe and prepare minutes as appropriate; prepare agendas and associated materials. Assist with computer troubleshooting as necessary; assist with entering data into the computer system; backup computer disks as requested; research various information as needed. Participate in the preparation of work schedules; assist in developing goals and objectives for the department's function; evaluate policies and procedures; implement new policies and procedures. Monitor use of City equipment. Perform other duties as assigned.

EDUCATION

High School Diploma or

GED. EXPERIENCE

Two (2) years of progressively responsible secretarial and clerical experience. Ability to type 35 wpm.

LICENSES AND CERTIFICATES

None required.

WORK SCHEDULE 9/80

schedule, Monday thru Thursday 7 am to 5 pm, alternating Fridays 8 am to 5 pm.

REQUIRED TESTING

only if interviewed Typing 35 wpm This position does not require a physical for employment. Applicants with disabilities meeting the job requirements and capable of performing the essential functions of the job, either on their own or with reasonable accommodations, are encouraged to apply.