Office Administrative AssistantPosition Summary The Office Administrative Assistant provides administrative and clerical support to ensure the efficient operation of a truss manufacturing facility. This position serves as a key point of communication between office staff, production personnel, customers, vendors, and delivery drivers. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced manufacturing environment. Essential Duties and Responsibilities Answer and direct incoming phone calls and greet visitors, customers, and vendors. Process customer orders, work orders, purchase orders, invoices, and other production-related documentation in software. Maintain accurate records of customer files, production schedules, inventory reports, and shipping documents. Coordinate communication between the sales, engineering, production, and dispatch departments as needed. Prepare daily production reports, delivery paperwork, and other operational documents. Assist with scheduling deliveries, coordinating freight, and communicating delivery updates. Enter and maintain data in company software systems, including order management and inventory systems. File, scan, and organize electronic and paper records. Monitor office supplies and place orders as needed. Assist with payroll data collection, employee timekeeping, and HR paperwork as assigned. Maintain confidentiality of company and employee information. Assist management with special projects and administrative tasks. Follow all company safety policies and procedures. Qualifications High school diploma or GED required; associate degree or administrative certification preferred. Minimum of 2 years of administrative or office experience, preferably in manufacturing, construction, or industrial operations. Proficiency with Microsoft Office (Word, Excel, Outlook). Experience with ERP, accounting, or production management software is preferred. Strong organizational, multitasking, and time management skills. Excellent written and verbal communication skills. Ability to work independently while supporting a collaborative team environment. Strong attention to detail and accuracy. Preferred Skills Experience in the building materials, construction, or truss manufacturing industry. Knowledge of shipping documents, purchase orders, and inventory control. Familiarity with scheduling, dispatching, or logistics operations. Basic bookkeeping or accounting experience. Work Environment This position is primarily located in the office of a truss manufacturing facility with occasional interaction in the production area. The work environment is fast-paced and requires frequent communication with office staff, production employees, customers, vendors, and delivery personnel. Key Competencies Organization and planning Customer service Communication Attention to detail

Problem-solving Dependability Teamwork Adaptability Professionalism Pay:

$18.00 - $19.50 per hour

Work Location:

In person