TRANSPORTATION DEPARTMENT

- Nevada, Texas This job is also posted in Community Independent School District\nJob Details\n

Job ID:

5881945\n

Application Deadline:

Oct 29, 2026 11:59 PM (Central Standard Time)\n

Posted:

Aug 10, 2026 5:00 AM (UTC)\n

Starting Date:

Immediately\nJob Description\n

Primary Purpose:

\nUnder minimal supervision, organize and conduct the routine work activities of the transportation department and provide clerical services to the director of transportation.\n

Qualifications:

Education/Certification:

\nHigh school diploma or GED\n

Special Knowledge/Skills:

\nProficient keyboarding, data entry, word processing, and file maintenance skills\nKnowledge of correct English usage, grammar, spelling, and punctuation\nKnowledge of basic bookkeeping principles\nAbility to use software to develop spreadsheets, databases, and do word processing\nAbility to prioritize workflow to address the multiple needs of the supervisor or department\nAbility to multi-task numerous complex administrative activities\nStrong organizational, communication, and interpersonal skills\n

Experience:

\nOne to three years secretarial experience, preferably in public education environment\nData processing skills preferred\nCustomer service experience\n

Major Responsibilities and Duties:

\nRecords, Reports, and Correspondence\nPrepare correspondence, memorandums, forms, requisitions, and reports for the director and other transportation department staff.\nReceive and process work orders.\nCompile maintain, and file all reports, records, and other documents as required including bus incident reports, trip forms, and student records.\nSet up and maintain secure convenience files on all department employees in accordance with state, federal, and district requirements. Coordinate file maintenance schedules with the central office.\nPhones\nAnswer incoming calls, take messages, and route them to appropriate staff. Handle questions and requests falling within the level of responsibility.\nAccounting\nPerform routine bookkeeping tasks and maintain department budget records in an accurate manner\nincluding calculating trip tickets and billing the appropriate department or campus for payment.\nOrder office supplies for the department. Prepare purchase orders and payment authorizations as\ndirected.\nCompile and report time records, including leave requests and reports. Prepare payroll data on\ndepartment employees.\nOther\nWelcome all visitors and handle their requests or refer them to appropriate personnel. Maintain\neffective rapport with general public and handle any problems or concerns in a prompt and courteous\nmanner.\nMaintain a calendar of department activities and staff schedules and make appointments as required.\nMake meeting arrangements including arranging and setting up facilities and equipment and\npreparing materials.\nMaintain confidentiality of information.\nFollow district safety protocols and emergency procedures.\n

Supervisory Responsibilities:

\nNone.\n

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used:

Standard office equipment including personal computer and peripherals\n

Posture:

Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting\n

Motion:

Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching\n

Lifting:

Occasional light lifting and carrying (less than 15 pounds)\n

Environment:

May work prolonged or irregular hours\n

Mental Demands:

Work with frequent interruptions; maintain emotional control under stress\nThis document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.\n

Position Type:

Full-Time\n

Salary:

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