A School Secretary provides administrative support in schools by keeping and maintaining school records and performing a range of routine clerical tasks within the school.
Campus PEIMS Clerk
Community Independent School District
EDGE MIDDLE SCHOOL
- Nevada, Texas This job is also posted in Community Independent School District
Job Details
Job ID:
5896133
Application Deadline:
Posted until filled
Posted:
Aug 19, 2026 5:00 AM (UTC)
Starting Date:
Immediately
Job Description
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Primary Purpose:
Responsible for maintaining student records at the campus level. Process student enrollment, transfers, and withdrawals for the campus. Under close supervision, perform data entry including Public Education Information Management System (PEIMS) data, and grades.
Qualifications:
Education/Certificate:
High School diploma or GED
Special Knowledge/Skills:
Proficient word processing and file maintenance skills
Effective organizational, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
Knowledge of basic accounting principles
Ability to maintain accurate and auditable records
Basic math skills
Ability to meet established deadlines
Experience:
One to three years secretarial experience, preferably in public education environment
Major Responsibilities and Duties:
Records, Reports, and Correspondence
Prepare written correspondence, forms, schedules, or reports using personal computer.
Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer.
Maintain school calendar of events.
Maintain physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books.
Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropraite databases.
Coordiante grading process, including processing of scan sheets, verification and correction of grades, and printing and distribution of report cards.
Process and transmit requests for student information, including student transcripts for college and universities.
Prepare and distribute University Scholastic League (UIL) eligibility lists.
Calculate grade point averages, class rank, and prepare honor rolls.
10.Assist counselor(s) with the enrollment, withdrawals, and transfer of students and process applicable records.
11.Assist campus administration and counselors with the preparation of reports and student data information.
12.Collect and enter PEIMS data into established database and verify accuracy according to prescribed procedures.
13.Compile, maintain,file, and distribute all reports, records, and other documents as required following established procedures.
Equipment Used:
Personal computer and peripherals, copier, fax machine, and calculator.
