Job ID:

5799720\n

Application Deadline:

Posted until filled\n

Posted:

Jun 23, 2026 5:00 AM (UTC)\n

Starting Date:

Immediately\nJob Description\n

Primary Purpose:

\nUnder moderate supervision, respond to inquiries from staff, students, parents, and the public; provide requested information and/or referral to the appropriate parties; direct visitors; and provide general clerical support for the efficient operation of the central administration office. Assist with business office duties for finance and purchasing.\n

Qualifications:

Education/Certification:

\nHigh school diploma or GED\n

Special Knowledge/Skills:

\nAbility to operate multi-line phone system\nEffective public relations, organization, communication, and interpersonal skills\nAbility to speak, read, and understand English\nAbility to read and comprehend instructions\nAbility to effectively present information in one-on-one situations\nProficient in keyboarding, 10-key numerical data entry, and file maintenance\nAbility to use software for spreadsheets and word processing\nAbility to work with numbers in an accurate manner\n

Experience:

\n3 years of clerical experience in an office setting; Experience in public school district preferred\n

Major Responsibilities and Duties:

\nFinance\nComplete bank reconciliations\nMaintain fundraiser documentation and activity logs\nAssist with financial reports\nPurchasing\nReview and approve district purchase orders\nMonitor the quotes for the district\nComplete purchase orders for business office\nPrepare and maintain vendor databases and bidder lists\nAssist in the preparation of bidding documents\nOversee district copier rental contracts and leases\nReception and Phones\nReceive and direct incoming calls, take reliable messages, and route to appropriate staff\nGreet visitors (e.g. public, parents, students, substitutes, vendors, etc.) respond to their inquiries and/or direct them to appropriate personnel in accordance with district policies and procedures regarding building security\nMaintain visitor log and issue visitor passes\nRespond to emergency calls and notify appropriate parties to address immediate safety and/or security issues\nReceive deliveries and disseminate materials and information to the appropriate parties\nProvide clerical assistance as needed\nCompile, maintain, and file all reports, records, and other documents as required\nMaintain confidentiality\n

Supervisory Responsibilities:

\nNone.\n

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used:

Standard office equipment including personal computer and peripherals; multi-line phone system\n

Posture:

Continuous sitting\n

Motion:

Repetitive hand motions including reaching. Frequent keyboarding and use of mouse.\n

Lifting:

Occasional light lifting and carrying (less than 15 pounds)\n

Environment:

Reception desk in the administrative/central office\n

Mental Demands:

Work with frequent interruptions; maintain emotional control under stress\n

Position Type:

Full-Time\n

Salary:

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