Administrative Assistant II

San Marcos, TX Texas State University Administrative Assistant II Posting Number:

2026463

Location:

Round Rock Department:

TXST RR -

Student Success Recruitment Type:

Open Recruiting Job Type:

Full-Time Monthly Salary:

$3,173

Job Category:

Non-Exempt Required Qualifications:

High school diploma or equivalency Experience in secretarial or administrative work in a professional office environment Ability to manage workload effectively with conflicting deadlines and priorities. Experience in basic office budgeting, purchasing, travel arrangements, and processing travel reimbursements. Ability to develop and maintain accurate and comprehensive records and files. Ability to coordinate details for small and large events. Ability to communicate effectively with colleagues, and internal and external stakeholders. Proficient in Microsoft Office software and Office Suite.

Preferred Qualifications:

Minimum of two years experienced in secretarial or administrative support work Bilingual candidates with Spanish proficiency Ability to coordinate a variety of work activities and work as part of a team Experience creating and editing publications Experience in creating ads, videos and presentations

Job Description:

The Administrative Assistant II provides administrative and general clerical support to the management and staff in Student Success and Academic Services at the Round Rock Campus.

Job Duties:

Provide direct administrative support to the Director for Student Success and Academic Services and serve as front-line reception staff. Assist students with appointments, queries about services, and make referrals as appropriate. Maintain multiple calendars. Work independently to coordinate, gather information, and compile data as needed for special projects. Utilize multiple software applications such as Microsoft Office, SAP, Qualtrics, Concur, Adobe, Zoom, Teams, Canva, Canvas, and Mailchimp. Assist with procurement and accounting functions. Coordinate, prepare, proofread, and track correspondence and reports. Book travel and prepare expense reports. Maintain confidential files and records. Answer multi-line phone system, take detailed messages, and provide excellent customer service. Maintain a close working relationship with the offices of the Division of Student Success, library, testing center, admissions, financial aid, advising, records and registration, and the office of the Vice President of Round Rock and providing appropriate triage services as needed. Perform other duties as assigned. Additional Information to

Applicants:

This position is designated as an in-person role based at the Round Rock campus located in Round Rock, TX. The position serves as an essential on-site function and requires regular physical presence to effectively support departmental operations and student services.

Job Open Date:

04/15/2026

Job Close Date:

04/24/2026

Open Until Filled:

No Normal Work Days:

Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start:

8:00

AM Normal Work Hours End:

5:00

PM Posting Notices:

Legal and Required Notices:

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions. Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications. In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Quicklink:

https://jobs.hr.txstate.edu/postings/56769 For a detailed description of this position and to apply, visit https://jobs.hr.txstate.edu/postings/56769 or call (512) 245-2557 or visit our office at 601 University Dr., J.C. Kellam Bldg., Suite 340.

About Texas State and San Marcos:

Texas State University is a emerging research institution located in the burgeoning Austin-San Antonio corridor and in the beautiful Texas Hill Country. It is the largest of eight campuses in the Texas State University System and one of the 75 largest universities in the country, with over 38,000 students and approximately 4,000 faculty and staff Texas State is located in San Marcos, a growing community of over 50,000 people located about half way between Austin and San Antonio. Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and pecan trees on the campus add to the charm of the university's picturesque setting. Our location on the banks of the San Marcos River provides outdoor recreational activities throughout the year. Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great professional development opportunities: choose from a variety of workshops, training, online learning and even access educational leave opportunities and reimbursement for academic courses
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation.

jeid-474e3d294586074aa8e306802c5bb0bc