Full Job Description Location:

Madison (Ag Science)

Work Schedule:

220

Days Work Type:

Regular Full-Time Exempt:

No Pay Grade:

C7 REASONS TO JOIN NEISD

•

IMPORTANT INFORMATION REGARDING CALCULATION OF PAY

The annual pay for this position is pro-rated based on the effective date of the assignment •

IMPORTANT INFORMATION REGARDING OPTIONS FOR PAY

(for employees who work 215 Days or less ONLY)

EDUCATION AND EXPERIENCE

: High School Diploma or Equivalent Four years related experience and/or training; or equivalent combination of education and experience High School Diplomas and college/university degrees must be obtained from an accredited program or university approved by the United States Department of Education and the Texas Education Agency.

PRIMARY PURPOSE SUMMARY

: Supports the Director for Agriscience Magnet Program along with the staff and students of the program.

ESSENTIAL REQUIREMENTS AND RESPONSIBILITIES

1. Prepare written correspondence, forms, schedules, or reports using computer. 2. Prepare instructional materials, meeting agendas, honor rolls, graduation lists, student files, and program communication as requested. 3. Maintain student membership information in the Texas FFA Roster system. 4. Maintain student information in the Texas Quality Counts system. 5. Follow district security protocols to allow visitor entry into buildings and perform background checks. 6. Coordinate substitutes for staff and provide attendance sheets. 7. Schedule meetings and appointments and maintain calendar for the director. 8. Receive incoming calls, take reliable messages and route to appropriate staff. 9. Maintain program calendar of events. 10. Schedule facility rentals and usage. 11. Submit requests for HVAC, custodial, police, and transportation services. 12. Use various livestock show entry systems to submit student entries for livestock shows. 13. Maintain physical and electronic files including mailing lists, student records, visitor logs, and office communication. 14. Update handbooks, policy manuals, and other documents as assigned. 15. Assist with coordination of staff meetings and program activities. 16. Maintain inventory of fixed assets, equipment, and supplies. 17. Sort, distribute, or deliver mail and other documents. 18. Account for and deposits all monies coming into the program (fees, fund raisers, items sold to students, etc.) 19. Manage all aspects of the Student Activity accounts for the program. 20. Maintain complete and systematic records of program financial transactions. 21. Instruct teachers and staff about district policies regarding expenditures and income. 22. Process Request for Payments (RFP) as requested. 23. Coordinate/manage travel itineraries for staff and students, including but not limited to car rental arrangements, hotel accommodations, air transportation, student school business excuse lists, permission forms, nurse/clinic protocols, etc. 24. Process travel reimbursements for program personnel. 25. Maintain and process district P-Card for the program. 26. Responsible for all program purchases and receiving of supplies and materials to including purchase order requisitions, monitoring outstanding orders and resolving discrepancies. 27. Enter work orders for computer services, copier repairs, telecommunications, and maintenance requests. 28. Maintain/monitor program managed budget, to include preparation of budget transfers. 29. Maintain/archive files and records of all financial transactions to include scanning and storing in DocuWare. 30. Work closely with central office procurement and accounting departments. 31. Assists students and teachers as needed. 32. Projects a positive image to staff, students and community. 33. Maintains confidentiality of information. 34. Reports to work on time every day. 35. Performs additional duties and accepts responsibilities as may be assigned.

QUALIFICATION REQUIREMENTS

• Knowledge of modern office practices, procedures, equipment, and clerical techniques Proficient in the use of various computer hardware and software systems, including Microsoft products such as Word, Excel, Power Point and Publisher Excellent interpersonal and organizational skills Strong computer skills - Proficiency in creating and maintaining a variety of electronic documents such as databases, spreadsheets and presentations, etc. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public Ability to communicate clearly and effectively, both verbally and in writing Valid Texas Driver's License with driving record that meets the requirements of the District

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms and taste or smell. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.

WORK ENVIRONMENT

The environmental characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: The employee is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually moderate. The foregoing statements describe the general purpose and essential responsibilities assigned to this job and are not an exhaustive list of all essential responsibilities and duties that may be assigned or qualifications that may be required. The District reserves the right to amend the essential responsibilities for this position. ___________________________________________________________________________________________________________ While all applications will be reviewed, not all applicants will be interviewed. 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Administrative Assistant II to Director, Agriscience - Madison High S