Administrative Assistant II

San Marcos, TX Texas State University Administrative Assistant II Posting Number:

2026409

Location:

San Marcos Department:

Department of Geography and Environmental Studies Recruitment Type:

Open Recruiting Job Type:

Full-Time Monthly Salary:

$3,173.00

Job Category:

Non-Exempt Required Qualifications:

High School Diploma or GED Ability to communicate effectively by creating clear, concise, and grammatically correct work products, including—written report, memo, email, in person, and telephone communications. Ability to type and proofread correspondence, and utilize common office equipment such as computer, copier, scanner and printer. Experience with MS Office or Office 365. Experience working in a high-volume office while multi-tasking, prioritizing workload, creative problem solving, and completing projects within deadlines. Demonstrated ability to work independently and in collaboration with others.

Preferred Qualifications:

Knowledge of university or higher education administrative processes Experience supporting office operations or providing administrative assistance Experience supervising or coordinating student workers or peers Experience with event planning and coordination, including logistics and execution Familiarity with social media platforms and content management Experience managing shared email inboxes or responding to high-volume inquiries Experience with inventory tracking or supply management Familiarity with scheduling systems, room reservations, or calendar management Experience with travel requests and expense reporting processes Ability to take initiative and lead projects or events with minimal oversight

Job Description:

The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.

Job Duties:

Greet, screen, and assist office visitors. Supervise student office workers by organizing, prioritizing, and directing work assignments and special projects. Keep track of due dates for all assignments and projects. Coordinate desktop copies of textbooks for Instructors of Record. Assist in the preparation of end of semester student evaluations. Manage department social media accounts. Maintain room reservation system. Track and maintain office and promotional materials inventory. Take an active staff leadership role in the planning and coordination of annual department events including the Welcome Back Picnic, PANGEA, and the Scholarship and Awards Ceremony. Co-coordinate department recruiting and display tables for various events including Bobcat Days, conferences, and special tabling opportunities. Maintain and respond to inquiries sent to department email account. Assist with travel requests and expense reports. Coordinate departmental colloquiums activities including reception planning, set up, and breakdown. Assist faculty and students as needed. Attend university staff development workshops and /or training sessions as appropriate. Other duties as assigned. Additional Information to

Applicants:

Job Open Date:

03/26/2026

Job Close Date:

04/03/2026

Open Until Filled:

Yes Normal Work Days:

Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start:

8:00

AM Normal Work Hours End:

5:00

PM Posting Notices:

Legal and Required Notices:

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions. Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications. In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Quicklink:

https://jobs.hr.txstate.edu/postings/56312 For a detailed description of this position and to apply, visit https://jobs.hr.txstate.edu/postings/56312 or call (512) 245-2557 or visit our office at 601 University Dr., J.C. Kellam Bldg., Suite 340.

About Texas State and San Marcos:

Texas State University is a emerging research institution located in the burgeoning Austin-San Antonio corridor and in the beautiful Texas Hill Country. It is the largest of eight campuses in the Texas State University System and one of the 75 largest universities in the country, with over 38,000 students and approximately 4,000 faculty and staff Texas State is located in San Marcos, a growing community of over 50,000 people located about half way between Austin and San Antonio. Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and pecan trees on the campus add to the charm of the university's picturesque setting. Our location on the banks of the San Marcos River provides outdoor recreational activities throughout the year. Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great professional development opportunities: choose from a variety of workshops, training, online learning and even access educational leave opportunities and reimbursement for academic courses
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation.

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