Administrative Assistant II: Instrumental Studies

Posting Number 2026474

Posting/Functional Title Administrative Assistant II:

Instrumental Studies University Pay Plan Title Administrative Assistant II Location San Marcos Department School of Music Recruitment Type Open Recruiting Job Type Full-Time Funding Source Permanent Monthly Salary $3,262.00 Job Category Non-Exempt

Required Qualifications:

Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. Experience working with Microsoft Office (e.g., Outlook, Word, Excel, etc.) and Adobe Creative Suite (e.g., Photoshop, InDesign, etc.). Experience working in a busy, customer service setting. Excellent written and verbal communication skills (ex. proofreading and editing). Demonstrated ability to work independently and in collaboration with others. Experience in accounting/budgeting (ex. SAP, Quicken, etc.). Experience working with vendors and payment processing. Experience with scheduling and inventory. Proficiency in general office and administrative support duties. Preferred Qualifications Knowledge of music and music education. Bachelor's degree. Background in bookkeeping/accounting. Experience in travel coordination. Experience working with and/or organizing camps and festivals. Experience working in higher education and/or the arts and music. Experience with website development, social media best practices, and event promotion. Job Description The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.

Job Duties The Administrative Associate II:

Instrumental Studies reports to the Director of the School of Music.

Role:

To provide budgetary and program support to the instrumental studies areas (band and orchestra).

General:

Support coordinators in the administrative functions and activities in band and orchestra.

Budget:

Maintain ensemble, camp, festival, and grant accounts assigned to band, orchestra, and other related areas. Generate income and expense reports as needed. Monitor expenditures. Process and document deposits. Ensure accuracy of transactions. Safeguard compliance with university policies and procedures. Purchase equipment, supplies, and music for each area. Process payments for designated accounts. Track inventory of equipment, instruments, and music. Collect uniforms, send instruments for repair, and order rental music.

Facilities:

Manage locker requests. Monitor locker inventory. Request maintenance for broken lockers.

Events:

Support guest artists, including honoraria, travel, housing, and parking permits. Hire various personnel for on-campus work. Prepare documentation for hiring, including Personnel Change Request (PCR) and Electronic Non-Purchase Order (E-NPO) Request and prepare parking permits and passes for on-campus parking for special event participants; guest artists, clinicians, lecturers, etc.; non-affiliated faculty and staff; and vendors. Process travel requests in Concur. Secure lodging and transportation for group travel for business trips, conferences, and group travel (charter buses/vehicles). Finances, track logistics, and prepare documentation for instrumental camps, festivals, symposia, and commencement Preparations for commencement ceremonies. Other duties as assigned by the Director.

Backup:

Student worker training. Room scheduling. Back up to the

Administrative Assistant II:

Vocal Studies and Piano. Music student organizations. Website maintenance. Additional Information to Applicants Job Open Date 04/20/2026 Job Close Date (posting closes at midnight) Open Until Filled Yes Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start 8:00AM Normal Work Hours End 5:00PM Posting Notices Legal and Required Notices Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions. Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications. In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications. Why Choose Texas State University? Join the Texas State Bobcat team and experience a career that offers more than just a job—it's a path to a brighter future. As a Texas State employee, you'll enjoy:

Exceptional Benefits:

Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off:

Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance:

Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth:

Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus:

Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits:

Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security:

Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions. At Texas State University, you're not just an employee—you're a valued member of a thriving and beautiful campus community. Start your journey with us today.

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