Job ID:

5815737\n

Application Deadline:

Posted until filled\n

Re-Posted:

Yesterday\n

Starting Date:

Immediately\nJob Description\n

JOB TITLE

Senior Administrative Associate

WAGE/HOUR STATUS

Nonexempt to Principal\n

REPORTS TO

Principal

DEPT. /SCHOOL

Campus

DATE REVISED

July 2026\n

PRIMARY PURPOSE:

\nFacilitate the efficient operation of the school administrative office and provide clerical services for the school's administrative staff.

QUALIFICATIONS

\nMinimum Education/Certification\nHigh school diploma or GED\n

Special Skills/Knowledge:

\nProficient skills in typing, word processing, file maintenance, and financial records Strong organizational, communication, telephone, and interpersonal skills Ability to operate a computer and other office/school equipment\n

Minimum Experience:

\nOne to three years of secretarial experience preferably in a public education environment\n

MAJOR RESPONSIBILITIES AND DUTIES

\nAssist students, teachers, parents, visitors, and community members as needed.\nPromote positive public relations through effective communication and interaction with students, teachers, parents, visitors, colleagues, and community members.\nOrganize and manage routine work activities of the principal's office.\nProvide secretarial services to the principal as needed, including maintaining the principal's calendar, scheduling meetings and appointments, answering phones for the principal's office, and serving as recording secretary on committees and in meetings as needed.\nType all written correspondence and property route. Prepare necessary campus communications as requested using a computer.\nReceive incoming calls, take reliable messages, and route calls to the appropriate staff.\nSort, distribute, or deliver mail and other documents.\nMaintain proper files, including inventory of school supplies, mailing lists, student records, visitor logs, office communications, permanent student records, and other required documentation.\nReceive, store, issue, and inventory supplies and equipment.\nResponsible for monitoring and maintaining records, including employee time records, absentee records, special requests, accident reports, and workers' compensation reports.\nResponsible for and maintain campus financial records and reports and assist with preparation of the school budget.\nSupervise office staff.\nServe as substitute teacher coordinator.\nCompile attendance reports daily, keep accurate records, and prepare related attendance reports, including PEIMS materials.\nServe as the campus PEIMS facilitator and compile, report, and maintain all PEIMS materials.\nServe as campus registrar by processing the registration and scheduling of new students, processing student withdrawals, maintaining permanent student records, writing/calling for transcripts, and sending and receiving transfer student records.\nCollect required forms, including but not limited to federal forms, lunch applications, bus forms, gold cards, honor roll documentation, AGR forms, and Code of Conduct acknowledgments.\nResponsible for issuance of tardy and absentee slips and maintenance of early check-out files.\nCommunicate with students and parents in an effort to prevent truancies, unnecessary absences, and tardiness. Prepare records for truancy hearings.\nPost grades and perform related grade reporting tasks.\nMake home visits as assigned by the principal.\nMaintain confidentiality of all records and information.\nKeep informed of and comply with state, district, and school policies, regulations, campus routines, and procedures concerning primary job functions.\nPresent a positive image of the school, demonstrating interest in the education, growth, and development of each student.\nRegular attendance; must be willing and able to report to work at the designated site on a regular daily basis according to the established work schedule.\nPerform other duties and responsibilities as assigned by the principal or supervisor.\n

EQUIPMENT USED

\nPersonal computer, printer, copier, fax machine and other general office equipment\n

WORKING CONDITIONS

Mental Demands:

\nReading; ability to perform basic arithmetic; ability to communicate effectively (verbal and written); maintain emotional control under stress.\n

Physical Demands/Environmental Factors:

\nRepetitive hand motions; prolonged use of computer; works with frequent interruptions; occasional in district travel; frequent, prolonged and irregular hours. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.\n

Position Type:

Full-Time\n

Salary:

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